The Zeendoc solution

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EDM - Electronic Document Management

A unique and modular solution that meets all needs.

Electronic Signature

Reduce the processing time and costs of your commercial contracts.

Electronic archiving

Dematerialize your governance meetings and secure your critical data.

Forms

Simplify your document management and optimize your business processes.

Electronic pay slip

The dematerialization of the pay slip is taken care of in a completely automated way.

Chorus Pro Suppliers

Automate the sending of your electronic invoices to local authorities and public institutions.

Dematerialization of the customer file

Save time, reduce costs.

Dematerialization of the supplier file

Simplify the tracking and management of your suppliers.

Electronic invoice

Simplify your daily life and that of your customers.

Expense reports

The EDM at the service of your expense reports and your employees on the move.

Accounting Export

Zeendoc automatically classifies and exports the invoices to your accounting software.

Dematerialization of the HR file

With Zeendoc, a successful dematerialization of your HR documents.

Mobile Application

Discover Zeendoc on smartphone and tablet.

Digitization of your business documents

Vertical

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Healthcare Professionals - HDS

Zeendoc hosts your data with an ISO 27001 and HDS certified host.

Regulated Professions

On a daily basis, Zeendoc accompanies lawyers, chartered accountants, clerks of court and notaries.

Local authorities and town halls

Digital transformation for local authorities and town halls.

Real estate sector

agencies, syndicates, managers, promoters.

Transport, logistics and messaging

Zeendoc at the service of the Transport / Logistics / Courier trades.

Industry of the future

EDM for the Industry sector.

Construction trades

Zeendoc at the service of the building: Sharing, dematerialization and administration.

Distribution and Trade

Zeendoc at the service of the actors of the Distribution.

Resources

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Advice

To succeed in dematerialization is to be well advised, follow the guide!

FAQ

The answers to all your questions on the GED and on Zeendoc.

News

The right place to find out everything that's going on around Zeendoc.

Solutions Portal

Check the compatibility between Zeendoc and your professional software

Press

The press speaks about Zeendoc ! Find all our publications.

Videos

Discover all our videos on the Zeendoc solution.

Resources to download

Download our free white papers, brochures,
case studies, webinars and infographics.

Digital transformation for local authorities and town halls

City hall and community workers manage numerous documents on a daily basis. Managing incoming mail is a time-consuming daily task that can slow down the distribution of information to the various departments of a town hall or community.

With Zeendoc facilitate the management

of your incoming mail

The Zeendoc EDM allows you to simply manage the entire chain of processing of incoming mail:

  • Mailscanning, archiving and automatic filing;
  • Distribution and notification to the various departments;
  • Multi-criteria search to find all your documents quickly and easily;
  • Follow-up of the processing of requests and traceability of responses;
  • Sending by email or post (without managing the constraints of enveloping and postage);
  • Possibility to link a mail with the answer.

Citizen Request: A quality public service

The Zeendoc EDM accompanies communities and town halls on a daily basis.

The EDM solution makes it possible to manage incoming mail, centralize all requests and simply transfer them to the relevant departments. Each type of request has a processing circuit and triggers automatic follow-up notification actions to reassure citizens that their request is being handled.

With the Zeendoc DMS, you benefit from :
  • Reduction of the time of treatment of your incoming mails;
  • Security and durability of documents;
  • Simplify and improve information sharing between agents, sites or departments;
  • The disappearance of tedious tasks;
  • Facilitate the dematerialization of your organization;
  • Improving the quality of services to citizens.
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Simplify the management of your contracts

For local authorities and town halls alike, managing supplier contracts is a priority in view of their proliferation: school catering, cleaning of premises or public spaces, wastewater treatment, household waste, etc...

Our GED solution offers you to :

  • Centralize and share all contracts between departments;
  • To have a follow-up of the contracts with alert on the expiries;
  • Associate the contracts with all the annexed documents (delivery reports, service reports, CCTP, etc.);
  • Multi-criteria search of your contracts;
  • Export to Excel of your contracts for, for example, theelaboration of your annual budgets.

Facilitate the management of human resources

Centralize and share all your information in a single point to facilitate the management of your HR activity - Documents related to your employees (employment contract, newsletter, training plan ...) or your internal organization (procedures, internal regulations, contact database ...).

    By dematerializing your HR function, the GED Zeendoc solution allows you to :

    • Benefit from productivity gains and cost reductions by optimizing document validation;
    • Have your HR documents available anywhere and at any time, including when you are on the move.

    Local authorities and public institutions

    Since January 1, 2020, all your suppliers have been sending you their invoices in electronic format via the Chorus Pro portal.

    With the Zeendoc Chorus Pro connector, receive your supplier invoices directly in your Zeendoc EDM software.

    The Zeendoc DMS interrogates your Chorus Pro account and automatically retrieves the new invoices. 

    • You don 't have to do anything 
    • Documents are automatically filed 
    • Only new invoices are sent
    • All your supplier invoices are managed in a unique and secure space 
    • Zeendoc allows to set up a circuit of " validation of the service done ".

    Master your digital transformation

    • Automatic documentcollection and filing
    • Creation of a file: the documents related to the invoice (estimate, purchase order, delivery note, etc.) will be linked in the same file and will allow instant visibility and easier control
    • Workflow: you customize the circulation and access rights for validation
    • File tracking: progress, completeness, payment date alerts
    • Immediate access to theinformation you need

    Get the most out of your business information!

    Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

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