The Zeendoc solution

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EDM - Electronic Document Management

A unique and modular solution that meets all needs.

Electronic Signature

Reduce the processing time and costs of your commercial contracts.

Electronic archiving

Dematerialize your governance meetings and secure your critical data.

Forms

Simplify your document management and optimize your business processes.

Electronic pay slip

The dematerialization of the pay slip is taken care of in a completely automated way.

Chorus Pro Suppliers

Automate the sending of your electronic invoices to local authorities and public institutions.

Dematerialization of the customer file

Save time, reduce costs.

Dematerialization of the supplier file

Simplify the tracking and management of your suppliers.

Electronic invoice

Simplify your daily life and that of your customers.

Expense reports

The EDM at the service of your expense reports and your employees on the move.

Accounting Export

Zeendoc automatically classifies and exports the invoices to your accounting software.

Dematerialization of the HR file

With Zeendoc, a successful dematerialization of your HR documents.

Mobile Application

Discover Zeendoc on smartphone and tablet.

Digitization of your business documents

Vertical

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Healthcare Professionals - HDS

Zeendoc hosts your data with an ISO 27001 and HDS certified host.

Regulated Professions

On a daily basis, Zeendoc accompanies lawyers, chartered accountants, clerks of court and notaries.

Local authorities and town halls

Digital transformation for local authorities and town halls.

Real estate sector

agencies, syndicates, managers, promoters.

Transport, logistics and messaging

Zeendoc at the service of the Transport / Logistics / Courier trades.

Industry of the future

EDM for the Industry sector.

Construction trades

Zeendoc at the service of the building: Sharing, dematerialization and administration.

Distribution and Trade

Zeendoc at the service of the actors of the Distribution.

Resources

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Advice

To succeed in dematerialization is to be well advised, follow the guide!

FAQ

The answers to all your questions on the GED and on Zeendoc.

News

The right place to find out everything that's going on around Zeendoc.

Solutions Portal

Check the compatibility between Zeendoc and your professional software

Press

The press speaks about Zeendoc ! Find all our publications.

Videos

Discover all our videos on the Zeendoc solution.

Resources to download

Download our free white papers, brochures,
case studies, webinars and infographics.

Real estate sector: agencies, syndicates, managers, promoters

Real estate is a sector with a wide variety of players, reactive and regulated

Nowadays, digital technology is applied to all sectors, including real estate.

For this sector, this will facilitate all exchanges based on paper documents. For example, it is no longer necessary to sign certain documents in person because they can be signed remotely. The ALUR(Acquisition of Housing and Renovated Urbanism) and ELAN(Evolution of Housing and Digital Development) laws have been enacted with proposed solutions to achieve an efficient dematerialization of real estate.

In addition to the respect of the regulatory requirements, Zeendoc helps the actors of this sector which mix a lot of data in the digital archiving, the automatic classification, the fast research, the diffusion in internal and external in a click... A saving of time more than appreciable for professionals permanently under pressure and in mobility.

Zeendoc can accompany you in several approaches:

  • Management of your structure
  • Processing of incoming and outgoing mail
  • Information sharing and exchange
  • The Zeendoc offer and the ELAN law

Management of your structure

With Zeendoc, the dematerialization of your documents will make it possible to considerably reduce the space occupied by the archives in your premises, the time spent on filing as well as the cost of security.

  • Archiving in a unique and secure space of documents related to rental management, sale of property, co-ownership (mail, contract, lease, deed of sale, inventory of fixtures, supporting documents)
  • Automatic filing to avoid data entry and errors
  • Centralization and association of all the documents of a co-ownership, of a co-owner, of a transaction and sharing of information with the concerned services
  • Fast and intuitive search thanks to a multi-criteria search engine (by word, client, co-ownership, address, employee, date of signature). Instant access to the data of your documents (precise information on a building, history of an owner or a lease, last model of a document)
  • Set up alerts to monitor deadlines, automate reminders (sending of summonses, renewal of a mandate or lease, expired insurance)

Processing of incoming and outgoing mail

The GED Zeendoc allows you to simply manage the entire chain of processing of your mail.

  • Automatic archiving and filing of incoming mail documents
  • Centralization, connection and control of the completeness of the documents of a file (of a co-ownership, a co-owner, a transaction...)
  • Export to Excel of your contracts, invoices, for the elaboration of your annual budgets, your report to co-owners and renters
  • Save time and money with our automated mailing service
  • For sending documents, you choose the type of sending (e-mail and/or postal) according to the recipients and the types of documents, everything is programmed, nothing is manual
  • The Zeendoc EDM also allows authorized users to share documents, regardless of their size and format, in complete security (useful for AGM minutes!)

Information sharing and exchange

The Zeendoc EDM provides you with a unique document base to share and exchange information with your employees, co-owners, service providers ...

  • Unlimited number of users with rights management that allows to give online access to a secure and confidential space (to temporary workers for example...)
  • Mobile application that enables upload, instant access to or distribution of documents anywhere and at any time during an AGM, visit, signature ...

The Zeendoc offer and the ELAN law

The secure area

The Elan law has set by way of Decree (No. 2019-502 of May 23, 2019) the minimum list of dematerialized documents accessible from a secure online space. This list is applicable since July 1, 2020: maintenance booklet, technical diagnoses, extracts of the rules of co-ownership, insurance contracts, contracts of trustee, maintenance contracts, PV of the AG ... and by co-owner: individual account, provisional budgets and current charges ... statement of charges ...

The electronic signature

Today the laws on dematerialization allow to avoid getting lost in the handling of paper and to accelerate certain documentary processes thanks to the electronic signature, the control of the missing parts...and to prove in case of litigation the signatories, the time of deposit of the unmodifiable documents and a whole way of proof.

Get the most out of your business information!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

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