dematerialization is part of the
ECOLOGICAL TRANSITION
Dematerialization represents a major challenge in the transition to a more environmentally-friendly economy. By adopting a paperless approach, companies can reduce their environmental impact while enjoying numerous benefits.
The benefits of document dematerialization
Paperless
Dematerialization avoids unnecessary printing and reduces the pollution associated with paper production(water consumption, use of chlorine for bleaching, etc.). In fact, 75% of a company's waste comes from paper waste*, and over 900,000 tonnes* of paper waste are generated every year by French companies.
Data accessibility
Data is stored on shared servers and accessible 24/7, facilitating teleworking and remote activities, while reducing the impact of transport. The result: a digital world that is already responsible, while at the same time enabling greater productivity.
Best Collaboration
Sharing and exchanging digital documents facilitates collaboration between employees and boosts productivity. Each employee wastes an average of 8 hours a week sorting through paper documents. Going 100% digital is also the subject of the future regulation on electronic invoicing 2024, which will facilitate the transparency of exchanges and payments between companies.
Space-saving
Dematerialization saves space by freeing up square meters previously used to store paper archives, thus reducing the land taken up by the construction of buildings and the consumption of electricity for air-conditioning, while enabling rapid retrieval of documents and protecting the company's assets.
What is a low-carbon EDM?
A low-carbon EDM is an electronic document management solution that limits its CO2 emissions through several actions:
- Reducing infobesity : Implementing features to limit information overload.
- Ecological Cloud Pooling of servers, use of ISO 50001-certified data centers to optimize energy consumption, and a French cloud to reduce the distances traveled by data.
- Offsetting CO2 emissions emissions: Establishment of a carbon footprint, financing of French forests in partnership with Ecotree to create long-term carbon sinks, and certification of the process by Bureau Veritas.
A responsible DMS is also aware of its carbon footprint, and shares it transparently with its users through tools such as Zeencalculette. Finally, it shares the benefits of this approach with its customers by offering them the opportunity to obtain a low-carbon EDM badge , concerning proof of the offsetting of part of the emissions linked to the use of the EDM by its users.
*Sources: Ademe / Recygo
The ZeenPlanet program in detail
The ZeenPlanet program is an initiative launched by Sages Informatique, the developer of the Zeendoc electronic document management (EDM) solution. This approach offers small and medium-sized enterprises (SMEs) using Zeendoc software the possibility of automatically reducing the carbon footprint associated with their document management.
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Carbon footprint
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Ecotree Forest
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Carbon certification
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Planet Tech'Care
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ISO 5001
1. THE CARBON FOOTPRINT OF THE ZEENDOC SOLUTION
Sages Informatique has voluntarily chosen (without any current legal obligation for companies of our size) to pursue responsible growth, by reconciling the digital domain and ecology, and by minimizing our carbon emissions. In this perspective, we wish to offer our customers our low carbon footprint electronic document management (EDM) solution, Zeendoc.
In order to achieve these objectives, it was essential to measure our carbon footprint. We therefore called upon Avvena, a consulting firm committed to Clean Tech. This company combines field expertise and new technologies to propose solutions in line with the national low-carbon strategy, as well as with climate change adaptation more generally.
+ More information on https://avvena.fr/ and on https://www.ademe.fr/
2. Our partnership with EcoTree
At the launch of the Green Project in 2020 and to mark the 20th anniversary of Sages Informatique, joining forces with EcoTree, a French SME, for a partnership was an obvious choice, and one that meets future ambitions to move towards an ecological transition . This year marks a major turning point for Sages Informatique.
Our human adventure is part of a sustainable approach through actions in forests managed and maintained throughout their life by foresters. In 2020, 1330 trees were planted thanks to this collaboration. To date, there are more than 3000 trees in the ZeenPlanet forest. This global partnership with Ecotree is based on 3 essential points: biodiversity, air quality and local economy.
3. Carbon sink certification
Bureau Veritas France certification confirms that the ZeenPlanet program, carried out in partnership with EcoTree, provides a reliable calculation of carbon offsetting. This certification attests to the validity of the program and includes the following elements::
- A precise quantification of the forest area affected.
- Verification by Bureau Veritas of the data and calculation methods used.
- A clear, precise and documented action within the framework of the ZeenPlanet program.
4. Our partnership with Planet Tech'Care
The Planet Tech'Care program, launched by NUMEUM (formerly Syntec Numérique & Tech In France), is a platform designed to bring together companies wishing to make an active commitment to reducing the environmental footprint caused by digital technology. Planet Tech care is the first French professional organization to bring together over 850 signatories linked to the technology ecosystem. Sages Informatique joined this program because we are aware of the impact of digital technology on the environment, and we want to avoid replacing paper pollution with digital pollution.
For more information, please visit https://www.planet-techcare.green/.
5. COMPLIANCE WITH THE ISO 5001 STANDARD
At Sages Informatique, we recognize that trees play a crucial role in the long-term capture of CO². That's why we store our users' data for legal periods in the cloud, on secure French servers powered by green energy sources. This approach is known as"green IT" or"green web hosting". We are committed to using environmentally-friendly datacenters, which are powered by hydroelectric energy, reducing water consumption for cooling and promoting the circular economy.
For more information on our practices, you can visit https://www.equinix.fr/data-centers/design/green-data-centers and https://www.scaleway.com/en/environmental-leadership/.
A constantly evolving csr approach
PROTECTING MARINE BIODIVERSITY
In collaboration with EcoTree, Sages Informatique is participating in a marine research project based in the Pelagos Sanctuary to study the Risso's dolphina species strongly affected by human activities, and to implement protection measures. The project is divided into three phases: deepening knowledge of the species, raising awareness of the issues at stake, and implementing targeted actions to preserve the species.
The Risso's dolphin measures around 3 meters long and weighs between 250 and 400 kg. Young individuals are gray, but over time their bodies become covered with scars from love fights and social interactions. As a result, older individuals (around 40 years of age) become entirely white. These marine mammals have no rostrum.
It is estimated that around 3,000 individuals live in the northwestern Mediterranean, mainly in areas between 600 and 1,000 meters depth, such as the continental slope and the vicinity of underwater cliffs and canyons. Their diet consists mainly of squid, and they are often observed throughout the year in the Pelagos Sanctuary.
Planted trees
Amount of CO2 saved
Zeendoc, Ecotree partner