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Cost reduction

Whether you run a small or medium-sized business, or manage a community, reducing your company's costs is a priority. Zeendoc positions itself as your strategic ally, enabling you not only to make significant savings, but also to reinvest wisely where it matters most for the growth and success of your organization.

How can Zeendoc help you save money and maximize your company's profitability?

INCREASE YOUR PROFITABILITY by reducing your PAPER AND PRINTING COSTS

By switching to electronic document management with Zeendoc, you can significantly reduce your paper and printing costs. By digitizing your documents and storing them electronically, you reduce your consumption of paper, ink and office supplies. Costs associated with paper purchases, ink cartridges and other supplies are significantly reduced, resulting in substantial savings over the long term.

What's more, by reducing your use of paper and ink, you're also helping to preserve the environment, which can also translate into indirect savings, such as reductions in waste management costs.

INCREASE YOUR PROFITABILITY BY Eliminating physical storage costs

Another major source of savings is the elimination of physical storage costs. Before adopting Zeendoc, you may have had to invest in additional storage space to archive your physical documents. This often involved the cost of renting storage space or purchasing additional office furniture to organize and store your documents.

With Zeendoc, all your documents are stored electronically in the cloud, eliminating the need to devote physical space to their storage. This saves you the cost of renting storage space, moving or reorganizing your premises, and the expense of purchasing storage equipment.

Each employee uses between 70 and 85 kilos of paper per year, or three reams per person per month. Paper consumption represents a significant cost for the company: 10,000 to 15,000 euros per year for a company with around 100 employees.

Source: Ademe.

Saving on paper

Ink savings

Savings on waste

increase your profitability by automating billing and payment processes

Zeendoc simplifies and accelerates invoice processing with automated workflows. By automating invoicing and payment processes, you reduce the risk of human error and payment delays, which can result in significant savings for your company.

Zeendoc's automated workflows enable you to efficiently manage the entire invoicing process, from invoice receipt to validation and payment. You can define rules and notifications to automate recurring tasks, saving time and eliminating the costs associated with manual invoice processing errors.

By optimizing these invoicing processes, you can also optimize your company's cash flow, which is the lifeblood of any business. Find out more about how Zeendoc can help you optimize your cash flow.

What's more, by streamlining your invoicing and payment processes, you can also benefit from more advantageous payment terms with your suppliers, which can translate into further savings on your purchasing costs.

It's important to note that e-billing regulations will become mandatory from 2026. Companies need to prepare for this transition to avoid the penalties and fines associated with non-compliance. Zeendoc is your ideal partner in this transition, offering you a standards-compliant e-invoicing management solution. By adopting Zeendoc now, you can ensure that your company is ready for this regulatory change, and avoid potential penalties.

INCREASE YOUR PROFITABILITY BY OPTIMISING WORKING TIME AND PRODUCTIVITY

Finally, Zeendoc enables you tooptimize your staff's working time and improve their productivity. By reducing the time spent searching for physical documents and carrying out manual administrative tasks, your employees can concentrate on higher value-added activities, which can translate into significant productivity gains for your company.

Zeendoc lets you automate repetitive manual document processing tasks, such as searching, classifying, distributing and approving. This means you can significantly reduce document processing time and improve the productivity of your teams.

According to a study by Coleman Parkes, your teams spend up to 40% of their time manually searching for documents. The benefits are far from insignificant.

With Zeendoc, your employees have instant access to all the documents they need, wherever they are, enabling them to work more efficiently and make decisions more quickly. What's more, Zeendoc's collaboration features enable your teams to work together more effectively, which can also help improve your company's overall productivity.

Zeendoc offers a unique opportunity tosave money and optimize your finances by streamlining your document processes and improving your company's operational efficiency. With Zeendoc, you can not only reduce your paper and printing costs, eliminate physical storage costs, automate your invoicing and payment processes, but also optimize your team's working time and improve their productivity.

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