The Zeendoc solution

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EDM - Electronic Document Management

A unique and modular solution that meets all needs.

Electronic Signature

Reduce the processing time and costs of your commercial contracts.

Electronic archiving

Dematerialize your governance meetings and secure your critical data.

Forms

Simplify your document management and optimize your business processes.

Electronic pay slip

The dematerialization of the pay slip is taken care of in a completely automated way.

Chorus Pro Suppliers

Automate the sending of your electronic invoices to local authorities and public institutions.

Dematerialization of the customer file

Save time, reduce costs.

Dematerialization of the supplier file

Simplify the tracking and management of your suppliers.

Electronic invoice

Simplify your daily life and that of your customers.

Expense reports

The EDM at the service of your expense reports and your employees on the move.

Accounting Export

Zeendoc automatically classifies and exports the invoices to your accounting software.

Dematerialization of the HR file

With Zeendoc, a successful dematerialization of your HR documents.

Mobile Application

Discover Zeendoc on smartphone and tablet.

Digitization of your business documents

Vertical

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Healthcare Professionals - HDS

Zeendoc hosts your data with an ISO 27001 and HDS certified host.

Regulated Professions

On a daily basis, Zeendoc accompanies lawyers, chartered accountants, clerks of court and notaries.

Local authorities and town halls

Digital transformation for local authorities and town halls.

Real estate sector

agencies, syndicates, managers, promoters.

Transport, logistics and messaging

Zeendoc at the service of the Transport / Logistics / Courier trades.

Industry of the future

EDM for the Industry sector.

Construction trades

Zeendoc at the service of the building: Sharing, dematerialization and administration.

Distribution and Trade

Zeendoc at the service of the actors of the Distribution.

Resources

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Advice

To succeed in dematerialization is to be well advised, follow the guide!

FAQ

The answers to all your questions on the GED and on Zeendoc.

News

The right place to find out everything that's going on around Zeendoc.

Solutions Portal

Check the compatibility between Zeendoc and your professional software

Press

The press speaks about Zeendoc ! Find all our publications.

Videos

Discover all our videos on the Zeendoc solution.

Resources to download

Download our free white papers, brochures,
case studies, webinars and infographics.

HR dematerialization

Why dematerialize the HR function?

Unavoidable and modernizing the company, dematerialization is useful at the organizational level as well as at the relational level between employees and HR department, without forgetting the cost reduction that such a project generates.

What are the needs of an HR department?

  • Manage employee files quickly.
  • Easily file and instantly retrieve documents.
  • Distribute and archive electronic pay slips securely.
  • Manage all date reminders related to the HR department's legal obligations.
  • Be alerted if a supporting document is missing from a file.
  • Build a documentary heritage (RGPD, litigation...).
  • Create a CV library.

Why dematerialize your HR processes?

  • Implementation of telecommuting and mobility.
  • Securearchiving of all your documents in a single space.
  • Documentrecognition for automatic filing.
  • Instantlyfind and communicate documents to employees (active or retired) thanks to the multi-criteria search engine and the sharing and sending facilities.
  • Automateddematerialization of the sending of pay slips in a personal digital safe.
  • Electronic signature of documents, work contracts, EP...
  • Form and validation circuit for leave and training requests.
  • Automate the control of the employee file checklist (completeness).
  • Traceability with a history of accesses and actions performed on documents

Which HR documents should be dematerialized?

Pay slips, employment contracts, individual interviews, etc. All documents can be dematerialized and archived online. All HR documents can be distributed electronically to your employees from Zeendoc. The dematerialization of HR documents must comply with strict rules and a legal framework: confidentiality, authenticity, retention period and integrity of documents, security and protection of dematerialized data.

Directly from Zeendoc, you can manage the distribution and archiving of electronic pay slips in just a few clicks.

Related HR documents

With Zeendoc, you can distribute all HR documents relating to an employee's career with the company to his or her personal safe.

Enhance your employees' experience by offering them a complete, reliable solution for dematerializing other personal documents.

Each employee's personal safe enables them to quickly retrieve the dematerialized documents you send them via Zeendoc. They can access them securely at any time, from a smartphone or computer.

A guarantee that employees will be able to find all their
useful business documents over the long term.

Some examples of documents:

  • Employee arrival: promise of employment, individual interview, training interview, etc.
  • Professional life: pay slips, timesheets, mission orders, etc.
  • Career support: endorsement, individual interview, training interview, etc.
  • Departure of the employee: balance, certificate of employment, Pôle emploi certificate, etc.

The benefits of HR dematerialization

In addition to digitization and digital archiving, HR dematerialization also enables certain processes to be automated, while simplifying employee relations.

  • Save time filing, retrieving and sharing your documents.
  • Cost reduction: paper, printing, postage, storage...
  • Reduced processing time and travel.
  • Alert if a file is incomplete and reminders about the end of trial periods, fixed-term contracts, stoppages...
  • Productivity gains: elimination of time-consuming manual tasks.
  • Security and confidentiality of exchanged and archived documents.
  • Anywhere, anytime access for an unlimited number of users from a computer, tablet or smartphone.
  • Facilitates telecommuting.
  • Decrease of the ecological footprint.
  • Compliance with regulations.

FAQ : HR FILE DEMATERIALIZATION

Get the most out of your business information!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

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