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Facilitate collaboration and communication within your company with Zeendoc's document sharing function. A true collaborative EDM, share your documents with a single click.

Whether you want to share a document with a colleague, a customer or an external partner, Zeendoc makes it easy. Simply select the document you wish to share, set access rights and send the link.

It's as simple as that!

Several document sharing options

Zeendoc offers several sharing options to meet your specific needs:

  • Internal sharing: Share documents with collaborators within your company, by defining precise access rights (read-only, modify, comment, etc.).
  • External sharing: Share documents with customers, partners or other people outside your company.
  • Share via link: Create a unique link to share the document with anyone, even people who don't have a Zeendoc account.
  • Integration with other software: Share documents directly in your favorite communication and collaboration tools, such as Microsoft Office or your business software.

Of course, Zeendoc ensures total tracking and protection of your documents: 

  • Guaranteed security and confidentiality: Zeendoc is committed to protecting your sensitive data. All shared documents are stored on secure, encrypted servers. You have permanent control over who has access to your documents, and can modify access rights at any time.
  • Tracking and tracing: Keep complete track of your document sharing activity. Zeendoc lets you know who has consulted, downloaded or commented on your documents, giving you total visibility of collaboration around your files.

THE ADVANTAGES of document sharing with zeendoc 

Say goodbye to dusty archives and endless searches! Electronic document management (EDM) is revolutionizing the way companies manage their information, offering a complete solution for optimizing document processing, retrieval and security.

      Improved collaboration

      Facilitate teamwork by easily sharing documents with your colleagues.

      Effective communication

      Share critical information with internal and external stakeholders.

      Save time and increase productivity

      Eliminate tedious e-mail searches and multiple versions of documents.

      Enhanced safety

      Protect your sensitive data with robust security features.

      Tracking and tracing

      Track document sharing activity and ensure seamless collaboration.

      Automation for smoother management

      Zeendoc's Automated Direct Mail is the perfect ally for any organization looking to optimize the creation of high-volume documents. Thanks to a combination of automation, personalization and centralized management, this feature improves productivity, reduces errors and saves a considerable amount of time when sharing documents within an organization. Whether you represent a town hall, a company, a syndicate or an association, Zeendoc offers you high-performance tools to automate your document tasks and enable you to concentrate on what really matters: your business.

      Don't let repetitive tasks hold you back. Opt for Zeendoc's automated direct mail and breathe new life into your document management today!

      1. Considerable time savings

      Instead of creating documents one by one, automated direct mail allows you to generate a large number of documents in just a few minutes. Whether sending invoices, notifications or invitations, this feature avoids time-consuming repetitive tasks, allowing companies to concentrate on more strategic tasks. This automation also reduces the risk of errors and ensures impressive speed of execution.

      4. Reduce manual errors

      By centralizing data management in an Excel file, Zeendoc considerably reduces the risk of human error. Information is extracted directly from the file and automatically inserted into documents, without the need for manual input. This process eliminates common errors such as typos or omissions, and guarantees data consistency across all generated documents.

      2. Quick and easy customization

      One of the main advantages of automated direct mail is its ability to personalize each document from a simple Excel file. Zeendoc automatically fills in personalized fields in the document with information specific to each recipient, such as names, addresses, invoice numbers and so on. This flexibility makes it possible to create customized communications, while maintaining a standardized document format.

      3. Optimized organization

      Managing generated documents doesn't stop with their creation. Zeendoc takes care of organizing and indexing documents according to predefined criteria. Each file can be automatically named and classified in the right folders, according to the user's needs. In this way, all information is centralized and easily accessible, considerably optimizing document search and processing time.

      5. Enhanced safety

      Zeendoc places particular emphasis on data security. The mailing process is completely secure, ensuring that recipients' sensitive information, such as addresses or financial details, is protected at every stage. This is a major advantage for companies and organizations handling personal or confidential data.

      A COLLABORATIVE GED FOR EXCHANGES

      Transform your document management into an engine for collaboration and efficiency!

      Collaborative EDM goes far beyond simple document sharing. It's a powerful tool that lets you centralize, organize, protect and leverage your digital information to boost your company's productivity.

      Online document editing: Simultaneous collaboration on documents with other users, without having to download files.

      Integration with Office 365: Use familiar tools like Word, Excel and PowerPoint to edit documents stored in the EDM...

      Regulatory compliance: Compliance with legal and industry requirements for document management.

      GED_collaborative

      Accessibility from any device: View and edit documents from a computer, tablet or smartphone.

      Secure sharing: Control access to documents and define permissions for each user.

      Workflow automation: Create automated processes for recurring tasks, such as document approval.

      Advanced search functions: Quick document search by name, keyword, metadata, etc.

      Zeendoc connected to Chorus Pro

      Chorus Pro is an electronic invoicing system for government, local government and business services since 2017.

      Electronic invoicing is mandatory for all public entities, and in particular for all local authorities. All invoices issued by their suppliers have been dematerialized since 2020. With automated access to the chorus proportal, local authorities and other public bodies can work efficiently to meet the various obligations associated with public procurement.

      Send your electronic invoices directly from Zeendoc to Chorus Pro

      With the Zeendoc solution, manage the dematerialization of invoices and the automation of sending from a single interface. In a few clicks, you instantly send all your invoices to the chorus pro portal.

       

      • Automatic reading and filing of documents in PDF format
      • Management of access rights and sending of invoices
      • Ability to send linked documents as attachments
      • Traceability of proof of upload
      • Improved processing and payment times for supplier invoices
      • Invoices transmitted electronically to the State
      • Archiving: invoices kept in a durable and integrated manner
      • Reduction of the carbon footprint

      FOLLOW THE PROCESSING OF YOUR INVOICE DIRECTLY FROM ZEENDOC

      Follow the processing of your invoice/credit note directly from the Zeendoc solution, without having to connect to your Chorus Pro space.

      The status of your invoice will be automatically updated in Zeendoc as soon as its current status in Chorus Pro is modified.

      Get the most out of your business information!

      Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

      Request a demo

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