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Electronic archiving

Simplify your digital archiving with Zeendoc

Once scanned and automatically classified in a single document database, all the information contained in the documents is accessible at the click of a button. You'll save time while processing your documents efficiently.

With Zeendoc's EDM software, you don't have to waste time looking for a document- it's right at your fingertips.

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Digital files

Zeendoc EDM software accepts all types of digital documents. Several digital archiving methods are available to make it easier for you to upload documents in your electronic safe:

  • direct upload ,
  • sending by email,
  • by virtual printer on your computer.

 

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Paper documents

The EDM solution Zeendoc enables upload all paper documents to be scanned, whatever their format (CB ticket, A4, A3, A0, etc.). Compatible with all scanners and copiers, Zeendoc manages the removal of blank pages and the straightening of documents. Scan in batches, and benefit from several cutting solutions: by separator, by stamp, by barcode, by document recognition (RAD) or even by affixing a colored mark (patented).

    Digital archiving on a secure cloud

    Our cloud storage solution ensures the security and confidentiality of your data. Find out how we protect your documents from loss and unauthorized access.

    The concept and management of roles

    Secure electronic archiving is essential in today's digital world, and Zeendoc is the ally of choice for ensuring this protection. Thanks to sophisticated role management, our platform makes it possible to define specific access for each user, ensuring that only authorized persons can view or modify sensitive documents. This granular approach not only enhances data security, but also promotes effective team collaboration. By assigning clear roles and appropriate permissions, Zeendoc helps you maintain a secure working environment while simplifying document management. Choose a solution that combines security and flexibility, and protect your information with Zeendoc.

    Cloud accessibility

    Access your documents anytime, anywhere. With our SaaS solution, you can collaborate efficiently from a distance. We offer archiving that meets current standards, with full traceability of your documents. At Zeendoc, the security of your data is our priority. That's why we've set up a redundant backup system between our servers in France and Switzerland. This approach ensures that your information is not only protected, but also accessible at all times. In the event of an incident on one of our servers, your data is instantly transferred to the other, ensuring seamless continuity. Our robust infrastructure and commitment to security give you the peace of mind you need to focus on what really matters. With Zeendoc, you can rest assured that your documents are in safe hands, protected by state-of-the-art backup solutions.

    Compliance and traceability

    Data compliance and traceability are essential in today's digital world. At Zeendoc, we are committed to providing solutions that guarantee the security and integrity of the information we host. Through rigorous processes and advanced technologies, we ensure that every piece of data is not only protected, but also easily accessible and traceable. This enables our customers to comply with current regulations while enjoying peace of mind.

    Filing your documents:
    a fast, comprehensive solution

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    THE ADVANTAGES OF
    ELECTRONIC ARCHIVING

    In today's digital age, efficient document management is crucial for any company seeking to optimize its operations. Zeendoc presents itself as an advanced digital archiving solution, offering numerous advantages to meet this essential need. Here's how Zeendoc can transform your document management:

    • Cost reduction: By opting for digital archiving with Zeendoc, you can significantly reduce the costs associated with physical document storage. This includes not only reducing storage space rental costs, but also optimizing operational efficiency by minimizing the time spent managing paper archives.

    • Enhanced security: With Zeendoc, the security of your data is a priority. Our system ensures protection against the risk of data loss or theft, thanks to advanced security protocols. Your documents are stored securely, with regular backups to ensure their long-term integrity.

    • Improved accessibility: One of the main benefits of digital archiving is the ease with which you can access your documents. With Zeendoc, you can find any document in just a few clicks, thanks to our powerful search engine. Whether you're in the office or on the move, access your online archive at any time.

    • Collaboration made easy: Zeendoc transforms the way you share and collaborate on documents. Share documents securely with colleagues or business partners, and collaborate in real time. This feature improves internal and external communication, making work processes smoother and more efficient.

    • Legal compliance: By using Zeendoc for digital archiving, you ensure compliance with current regulations. Our system helps ensure that your documents are stored in compliance with legal obligations, protecting you from potential litigation. Keeping documents in digital format enables better archive management and facilitates auditing and regulatory compliance.

    Zeendoc offers a complete and efficient solution for digital archiving, meeting the needs of modern companies seeking to optimize their document management while ensuring the security, accessibility and compliance of their data.

    Secure your corporate data

    FIND YOUR DOCUMENTS IN JUST A FEW CLICKS!

    Thanks to our dedicated Cloud technology, we offer the freedom and flexibility to retrieve your documents and files at any time. This ability to access your information instantly - whether you're in the office, at home or on the move - embodies our promise to make your data not only secure, but also incredibly accessible.

    ZEENDOC ADAPTS TO YOUR WAY OF WORKING

    Thanks to Zeendoc's unique filing system, no more long searches in folders and subfolders when you can't remember the location of a document.

    Equipping your company with an EDM (electronic document management) software means ensuring the durability of document and mail conservation. As a true trusted third party, the Zeendoc archiving solution ensures the integrity of your dematerialized documents for a successful digital transformation.

    SEARCH BY YOUR OWN CRITERIA

    • Either a word present in the document: search in the document content,
    • Either one of the information used for the classification: estimate, invoice, credit note, supplier, customer, ...
    • Either one of the document's characteristics: file name, digital archiving date, document status, the person who uploaded the document ...

    You can refine, combine a search on content and a classification criterion... everything is possible with Zeendoc: Reduce document management time by 70 to 80%.

    ACCESS TO INFORMATION

    Zeendoc gives access to the right content, to the right users, and at the right time.

    Once the search has been validated, electronic documents matching the specified criteria are displayed either in table or thumbnail form. A wealth of metadata is available to ensure document traceability throughout the entire retention period.Your electronic invoices, contracts, quotations and archives arearchived in total security. You can then use your documents to consult, download, print or share them with your colleagues.

    HOW MUCH TIME DO YOU SPEND EACH DAY METICULOUSLY ARRANGING YOUR DOCUMENTS?

     

    Or how long does it take to find them in a file cabinet, on your server or in your mailbox?

    Zeendoc analyzes and classifies documents for its customers. Whatever the document source - e-mail, electronic files, paper documents - your documents are grouped together in a single information base.

    Once deposited in Zeendoc, the documents will be automatically classified by our tool, thanks to its technology of recognition, without other intervention of the user. The application will first of all read and retain the entire content of the documents (thus allowing you to search for any word or phrase in your documents), then analyze your document, its structure, its content and finally classify it for you according to your indexing plan.

    %

    OF USERS FEEL THEY SAVE TIME

    %

    OF USERS FEEL THEY EARN MONEY

    Zeendoc is the choice of a reliable partner for successfully navigating today's digital environment, while anticipating tomorrow's challenges. Take a step into the future with Zeendoc, and discover the efficiency of document management adapted to the demands of the digital age.

    Get the most out of your business information!

    Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

    Request a demo

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