The Zeendoc solution

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EDM - Electronic Document Management

A unique and modular solution that meets all needs.

Electronic archiving

Dematerialize your governance meetings and secure your critical data.

Electronic Signature

Reduce the processing time and costs of your commercial contracts.

Electronic pay slip

The dematerialization of the pay slip is taken care of in a completely automated way.

Chorus Pro Suppliers

Automate the sending of your electronic invoices to local authorities and public institutions.

Dematerialization of the customer file

Save time, reduce costs.

Dematerialization of the supplier file

Simplify the tracking and management of your suppliers.

Electronic invoice

Simplify your daily life and that of your customers.

Expense reports

The EDM at the service of your expense reports and your employees on the move.

Accounting Export

Zeendoc automatically classifies and exports the invoices to your accounting software.

Dematerialization of the HR file

With Zeendoc, a successful dematerialization of your HR documents.

Mobile Application

Discover Zeendoc on smartphone and tablet.

Digitization of your business documents

Vertical

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Healthcare Professionals - HDS

Zeendoc hosts your data with an ISO 27001 and HDS certified host.

Regulated Professions

On a daily basis, Zeendoc accompanies lawyers, chartered accountants, clerks of court and notaries.

Local authorities and town halls

Digital transformation for local authorities and town halls.

Real estate sector

agencies, syndicates, managers, promoters.

Transport, logistics and messaging

Zeendoc at the service of the Transport / Logistics / Courier trades.

Industry of the future

EDM for the Industry sector.

Construction trades

Zeendoc at the service of the building: Sharing, dematerialization and administration.

Distribution and Trade

Zeendoc at the service of the actors of the Distribution.

Resources

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Advice

To succeed in dematerialization is to be well advised, follow the guide!

FAQ

The answers to all your questions on the GED and on Zeendoc.

News

The right place to find out everything that's going on around Zeendoc.

Solutions Portal

Check the compatibility between Zeendoc and your professional software

Press

The press speaks about Zeendoc ! Find all our publications.

Videos

Discover all our videos on the Zeendoc solution.

Resources to download

Download our free white papers, brochures,
case studies and infographics.

Electronic signature of documents

Reduce the processing time and costs of your commercial contracts

Sign your documents electronically

Forget about paper and manual tasks

Zeendoc allows you to send your documents by email and to have them signed electronically by your customers from a computer, a smartphone or a tablet without any prior installation.

The electronic signature integrated into the Zeendoc GED solution through a trusted third party has the same legal value as a handwritten signature.

Electronic Signature: How does it work?

Sending, signing, follow-up and management

The shipment

From Zeendoc, select the document, fill in the signatories and choose the sending mode, either simultaneously to all the recipients or in sequential mode. You determine the validity period of the document and send.

The signature

Each signatory receives the contract by email with a secure link, he then accesses the document and can start the electronic signature process with a simple click from any device connected to the internet. After viewing the entire document and validating it, an authentication code is sent by SMS to the signer's cell phone to guarantee his identity and electronically sign the document.

Monitoring and management

An online follow-up of the signature status (pending, signed or refused) by recipient allows you to be informed in real time of the progress of the file. Once the contract is signed by all the recipients, it is automatically archived in Zeendoc.

The legal value of signatures

In France, electronic and handwritten signatures have the same legal value. They guarantee the integrity of a document
and also make it possible to identify the author.

  • Launching the process from Zeendoc ;
  • A signature recognized by Adobe® ;
  • One single-use electronic certificate per signer and signature;
  • OTP: One Time Password;
  • Qualified Trust Service Provider (QTSP) and listed in the European Trust List;
  • Time stamping included and automatic archiving of the signed document in Zeendoc; 
  • Signature certificate thumbnail on screen and in print.

The ZEENDOC electronic signature

Choose the right signature level

eIDAS is the regulation on electronic identification and trust services for electronic transactions.

This regulation implemented in 2016 classifies the security level of electronic signatures into 3 categories: Simple, Advanced and Qualified.

For what type of unregulated documents?

  • Supplier contract;
  • Lease Agreement;
  • Employment Contract;
  • Quote;
  • Membership Contracts ;
    • Supplementary health insurance contracts
    • T&CS/AGCS...
  • Attendance sheet
  • Inventoryof fixtures on entering and leaving a dwelling;
  • ...

Electronic signature: what are the advantages?

Certification, dematerialization,
savings, simplification, ...

  • Reduce processing time: PDF documents are received and signed within minutes.
  • Economy of travel.
  • Dematerialization: no need to print, sign manually and send back contracts by post.
  • Save on printing / postage.
  • Save time and productivity: eliminate manual tasks.
  • Security of exchanges: encrypted and secure access, authentication by SMS.
  • Follow-up: visibility on the status of contracts, issue of reminders.
  • Spacesaving: preservation of the document in digital format.
  • Compliance: electronic signature in compliance with French and European legislation.
  • Environmentallyfriendly: no paper is required.

Send, sign and archive your documents securely with our EDM solution.

Get the most out of your business information!

Take advantage of the performance of Zeendoc, the ECM solution for VSEs/SMEs

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