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Electronic document management (EDM) is a fundamental pillar in the digital transition of companies, offering innovative solutions for the efficient handling, storage and distribution of information. As electronic forms facilitate exchanges within a company, their integration into an EDM is of prime importance.

EDM forms and the revolution

Zeendoc forms by Skyged

The form is commonly used to collect data, comments or various requests in a structured and organized way. Zeendoc forms by Skyged is set up by our partners for simple, fast and personalized use.

 

Forms in a DMS

In the context of EDM, forms play a crucial role in data collection and management. An electronic form is an interactive digital document designed to collect specific information from users. These forms can be used for a variety of tasks, such as data entry, submitting requests, or conducting surveys.

In an EDM, electronic forms are often integrated into business processes, enabling data to be captured and transmitted efficiently. These forms are generally customizable, offering the possibility ofadding fields and functionalities according to the organization's specific needs.

In short, EDM represents a complete solution for managing documents and information within organizations. By integrating advanced functionalities such as electronic forms, EDM provides companies with the tools they need to optimize their document processes and accelerate their transition to digital.

Forms are an essential component of electronic document management (EDM) software. They enable information to be collected and structured simply and efficiently.

Create and use intelligent, intuitive forms

Simplify your document management and optimize your business processes with forms, and benefit from Zeendoc's best-in-class forms solutions. Forms are transforming the way companies manage information, delivering improvements in efficiency, cost, security and user experience, while supporting sustainable development initiatives.

1. Process automation 

Forms can be used to automate business processes such as vacation requests, reimbursement claims, work orders and so on. This saves time and improves efficiency by reducing repetitive manual tasks.

2. Improved collaboration

Forms can be used to share and collect information from different people, facilitating collaboration and communication within a team or organization.

3. Data centralization

Forms can be used to centralize all information relating to a process or document in one place, making it easier to find and access data.

4. Improving data quality

Forms can be used to ensure that the data collected is complete, accurate and consistent.

5. Compliance with regulations

Forms can be used to ensure compliance with data protection and security regulations.

6. Reducing the risk of errors

Forms help reduce handwritten errors. In fact, by choosing the various fields that make up your form, you avoid both typing errors and infobesity.

Zeendoc forms by Skyged

Zeendoc forms by Skyged is the result of a collaboration between two French companies specialized in their fields: Skyged for forms, and Zeendoc for Electronic Document Management. This partnership enables our EDM users to benefit from the best system for creating and customizing forms.

These can be adapted to users' needs, yet are quick and easy to use. The forms are delivered "turnkey".

A comprehensive, ergonomic, scalable and disruptive offering

 

  • A dynamic interface for fast, easy and autonomous use of forms
  • A customizable form to suit your needs
  • A scalable library of blocks
  • Automatic generation of internal reports and reports to be sent to customers
  • Reduced paper use and storage.

THE EASY, INTUITIVE
SOLUTION FOR CREATING DIGITAL FORMS AND AUTOMATIC REPORTS

+ More than 80 new features to revolutionize your document management!

Your digital forms are created specifically for you on Zeendoc forms by Skyged, and you can easily share them from within Zeendoc.

It can also automatically generate one or more documents, called reports, containing the information entered in the form.

Reports are customizable and can take a variety of forms depending on their use (report sent to the customer, booking summary, registration confirmation, simple thank-you letter, etc.).

Take advantage now of the best system on the market for creating, customizing and automating your digital forms and reports.

Automatic, customized reports for external and internal use

With Zeendoc forms by Skyged, forms and reports can be sent to any audience, with or without a Zeendoc connection.

  • Send a summary of your technical intervention to a customer
  • Generate a simple thank-you letter for a reservation
  • Transmit an intervention report internally
  • Transmit the results of a satisfaction questionnaire to the quality department
  • Confirm registration with attachment
  • And thousands of other uses...

Some examples of electronic forms

The possibilities for forms are almost infinite, both in terms of the types of form, the different fields that make them up and the documents that emerge. Here are just a few examples:

 

  1. Examples of forms: claim form, work accident declaration form, intervention form, annual maintenance form, etc.
  2. Examples of fields: text fields, drop-down lists, checkboxes, bullets, calendar, etc.
  3. Examples of using forms: formalizing a work order, drawing up a form for vacation requests, validating procedures, validating skills, etc.

Case studies

Fleet management

e.g.: maintenance, loan/rental...

Construction site management

e.g.: worksite monitoring, accident declarations...

Intervention/service booking

e.g.: repairs, consultations, work...

HR campaign management

e.g. requesting documents from employees.

Polls and surveys

e.g.: CSE, internal events...

Leave management

expense reports, working hours, etc.

Delivery management

e.g. delivery form, satisfaction form...

Sales sheet

with ventilation calculation.

Mail management

e.g. processing form, follow-up form, etc.

Signature management

e.g. signing contracts.

Get the most out of your business information!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

Request a demo

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