In a world of rapidly changing legislation, regulatory compliance is a strategic issue for all companies, large and small. Failure to meet these obligations can have serious consequences: financial fines, loss of customer confidence, even legal disputes. Added to this are reputational risks, which can have a lasting effect on a company's standing in the marketplace.
Why is regulatory compliance crucial to your business??
The challenges of regulatory compliance are not limited to simply understanding the laws in force. They also include the ability to apply them correctly within an operational framework. Companies must, for example, ensure that they archive their documents in accordance with standards such as NF Z42-013, protect personal data in line with RGPD requirements and prepare for mandatory e-invoicing reform. These often complex missions require suitable tools to guarantee effective follow-up.
This is where Zeendoc comes in, an EDM solution that enables companies to remain compliant, while automating part of the process to save time and peace of mind.
The main challenges of regulatory compliance
A complex and constantly evolving legislative framework
There are many laws governing document and data management, and they vary depending on the business sector. For example, the RGPD requires personal data to be secure and to be able to justify its processing. For its part, the NF Z42-013 standard guarantees that electronically archived documents remain usable and unforgeable over the long term.
Added to this is the reform of electronic invoicing, which will become mandatory in France from 2026 for all businesses. It requires the use of specific formats, such as Factur-X, andinterconnection with approved platforms. These changes require rapid adaptation to avoid significant penalties.
Increasingly frequent audits and controls
Regulatory bodies, whether tax or legal, carry out regular audits to ensure that companies are complying with their obligations. These checks may relate to invoice archiving, customer data management or the retention of legal documents. A lack of traceability or loss of documents can complicate a company's defense and lead to costly sanctions.

How Zeendoc helps you ensure compliance?

Reliable, standards-compliant electronic archiving
Zeendoc offers an archiving system designed to meet the most stringent legal requirements. Thanks to functionalities such as time-stamping, electronic signature and metadata management, each document is classified, secured and usable at any time. The use of these tools ensures that documents retain their integrity, even in the event of control or litigation.
Archiving also complies with NF Z42-013 standards, guaranteeing the longevity of data and protecting it against the risk of falsification or deterioration. These documents, whether contracts, invoices or supporting documents, therefore remain legally valid throughout their useful life.
Integrated RGPD compliance
Managing personal data has been a crucial issue for companies since the RGPD came into force. Zeendoc facilitates this management by automating the identification and classification of sensitive data. The solution also makes it possible to trace the processing carried out on this data, in order to respond quickly to requests from customers or the relevant authorities.
Thanks to these features, companies can easily prove that they respect users' rights, such as accessing, modifying or deleting personal data. This aspect is essential to avoid RGPD penalties, which can represent up to 4% of a company's worldwide annual sales.
A simple transition to electronic invoicing
The reform of electronic invoicing is forcing major changes in business practices. Zeendoc anticipates these needs by offering a PDF to Factur-X converter directly integrated into the solution. In addition to this conversion, Zeendoc automates the sending, receiving and filing of invoices according to the standards required by the tax authorities. Finally, Zeendoc offers a Partner Dematerialization Platform (PDP) thanks to a strategic partnership with Doxallia (a subsidiary of the Crédit Agricole Group), which ensures that Zeendoc users are fully compliant with the mandatory electronic invoicing reform.
By centralizing all stages of the process, Zeendoc simplifies the transition for companies and reduces the risk of errors. This proactive adaptation ensures that your business continues to operate without interruption, even with the arrival of new legal obligations.
What are the concrete benefits for your company?
Adopting Zeendoc to meet regulatory requirements offers many advantages:
- Centralized, optimized document management: all your files, whether archived or in process, are accessible from a single platform.
- Reduced legal risks: audits are simplified thanks to full document traceability and guaranteed compliance with legal standards.
- Save valuable time: Zeendoc's intelligent search engine makes time-consuming document searches almost instantaneous.
- Peace of mind for your staff: Automated processes reduce human error, while ensuring that legal obligations are met at all times.
Focus on key compliance issues and figures
Regulatory compliance is not a simple choice: it's a strategic necessity. A few figures illustrate its importance:
- 48% of companies declare that meeting legal obligations is one of their main administrative challenges(source: Insee).
- An RGPD fine can reach up to €20 million or 4% of worldwide sales, whichever is higher(source: CNIL).
- Audits are becoming more frequent: according to one survey, 65% of companies have undergone at least one regulatory inspection in the last three years.
Get the most out of your business information!
Take advantage of Zeendoc, the EDM solution for VSEs/SMEs