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Electronic archiving, especially for invoices, is revolutionizing the way financial information is processed.Archiving digital invoices has been a crucial issue for several years, reinforced by the requirement for electronic invoicing from 2026.

Invoice archiving within a DMS

The dematerialization andarchiving of invoices also meets the requirements of mandatory electronic invoicing, which will become compulsory in 2026. It reduces data-entry errors, improves traceability and the speed of exchanges, while making significant ecological gains through reduced paper use.

Archiving is much more than simply saving documents; it's a genuine information management strategy. With Zeendoc, you don't just store your files, you access a complete solution that transforms the way you work. In addition to secure, accessible archiving, Zeendoc offers you advanced tools to automate your processes, optimize document retrieval and facilitate information sharing within your team. Imagine a system where every document is not only archived, but also enriched with metadata for instant retrieval. Zeendoc goes beyond traditional archiving by integrating features that enhance productivity and collaboration. Don't just keep your documents, choose a solution that boosts your document management and takes your business to new horizons.

 The benefits of electronic invoice archiving in Zeendoc

In a world where the digitization of business processes is becoming more and more of a necessity, the adoption of an electronic document archiving solution such as Zeendoc represents a strategic choice for any company wishing to optimize its document management. This modern approach to archiving offers a host of significant benefits for operational efficiency and regulatory compliance.

  1. Increased security Your invoices are stored securely, with regular backups and protection against alteration or loss.
  2. Accessibility and sharing Access to invoices is facilitated for all authorized users, regardless of their location. Document sharing takes place in a controlled environment.
  3. Regulatory compliance Zeendoc ensures compliance with current legislation on document retention periods and mandatory electronic invoicing from 2026. 

    "Zeendoc is a long-standing Dematerialization Operator (DO) and will be a PDP partner".

  4. Lower costs Less paper and less physical storage space means lower costs for the company.
  5. Optimized search An electronic document management system offers advanced features for searching and indexing invoices, enabling documents to be found quickly when needed.

In addition to these advantages, Zeendoc also offers workflows and validation circuits, optimizing invoice processing through automation, avoiding delays or oversights, and improving the collection process. In short, Zeendoc EDM is not just an electronic invoice archiving tool; it's a complete solution that transforms and simplifies a company's document management, propelling it towards unprecedented efficiency and compliance.

Digital invoicing: some case studies

The electronic archiving of invoices integrated into a solution such as Zeendoc is useful in a variety of business scenarios:

For SMEs With Zeendoc, VSEs and SMEs can automate invoice capture, indexing and archiving, reducing the time spent by employees on these routine tasks. For example, the launch of a new product range leads to an increase in invoicing volume. The company needs to manage this growing flow efficiently, without increasing administrative staff or the risk of errors.

For local authorities With departments spread across different sites, the need to centralize financial information is crucial. Zeendoc enables employees to access invoices stored in a secure area, in compliance with authorization levels and financial document retention legislation.

For the liberal professions Practitioners often have to deal with multiple invoices from a variety of customers. With Zeendoc, they can not only store, but also classify and search their electronic invoices with ease.

Zeendoc's involvement in these scenarios perfectly illustrates the versatility and efficiency of the electronic document archiving solution for invoices. Every company, whatever its size or sector, can find an indispensable ally in optimizing its document management.

Electronic archiving via Zeendoc is a strategic approach for any company wishing to improve its invoice management. The result is a more agile, more competitive company, in tune with modern requirements for document dematerialization.

Indexation intelligente des documents fournisseurs avec l’IA Zeendoc

La solution Zeendoc intègre une intelligence artificielle dans sa GED, conçue et maintenue entièrement en interne, pour automatiser l’indexation des documents fournisseurs. Dès l’import d’un document, notre IA identifie avec précision les 8 champs clés indispensables à votre gestion documentaire : type de document, nom du fournisseur, référence de la facture, date de facture, date d’échéance, montant HT, montant TTC et TVA.

Les avantages concrets de l’indexation automatique par IA :

 

  • Indexation immédiate, dès le premier document d’un nouveau fournisseur,

  • Haute précision, avec un taux de détection correcte de 95 %,

  • Adaptabilité aux formats variés de documents fournisseurs,

  • Solution souveraine, développée et hébergée en France, sur nos propres serveurs,

  • Conformité totale avec le RGPD et l’AI Act, garantissant la sécurité et la confidentialité de vos données,

  • Gain de temps et d’efficacité dans le traitement de vos factures fournisseurs.

Grâce à cette technologie d’intelligence artificielle spécialisée dans l’analyse documentaire, vous bénéficiez d’une indexation automatisée, rapide et fiable, qui améliore considérablement la gestion de vos documents dans Zeendoc. Idéale pour optimiser votre traitement des factures fournisseurs, cette fonctionnalité est prête à l’emploi, sans configuration préalable, et s’adapte à chaque nouvelle typologie documentaire.

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