Passez au digital grâce à Zeendoc num.

The use of digital technology is now essential for any company. Digitizing original documents is a real challenge, just like dematerialization. In addition to ensuring the preservation of archives and files in progress, it facilitates their organization, as well as the sharing of information online. Find out how to become more efficient by using the scanning service offered by Scan Center!

Je veux une démo

Scanning of paper documents

What is the interest for a company?

Avec l'avènement du numérique, les entreprises délaissent progressivement le tout papier pour se tourner vers la dématérialisation. Même si de nouvelles mesures sont prises, elles se confrontent toutefois à la difficile gestion des archives. Pour sécuriser vos documents originaux, gagner en efficacité et libérer de l'espace de stockage physique, des solutions de numérisation telles que Zeendoc Num existent !

Digitizing your document means that you create a reproduction of the original medium in digital format. The tools used transform the analog signal of the document into a digital signal. The resulting computer file can then be read by a computer, a tablet or a smartphone. This conversion system is particularly accurate and adapts to handwritten and typed texts as well as to images, regardless of their size. The data can then be transmitted electronically, facilitating information sharing.

Numériser ses documents d'entreprise avec Zeendoc Num quels avantages ?

Dans un monde où la culture du numérique bat son plein, la numérisation participe activement à l'adaptation des entreprises et répond à plusieurs objectifs. Faire le choix d'une solution comme Zeendoc Num vous assure une transition rapide et se révèle particulièrement bénéfique sur le long terme. Nous vous en dévoilons les principaux avantages.

Reduced storage and printing costs for your documents and archives

L'archivage papier demande énormément de ressources : un espace où stocker les documents, des frais d'impression et une organisation sans faille afin de s'y retrouver. Avec une solution telle que Zeendoc Num la conservation de vos dossiers n'aura jamais été aussi simple. Après avoir été numérisés, ceux-ci sont disponibles sur un support numérique et n'encombrent plus vos locaux. Nous fournissons une copie fidèle et prenons en charge tous les formats : A4, A3, grandes dimensions, plans cadastraux, plans techniques, etc.

Choosing to digitize is also contributing to the environment! As with dematerialization, you no longer need to print systematically. Thus, you save not only space, but also supplies (ink, blank sheets, archive boxes, printing equipment, etc.).

Secure digital files with an infinite shelf life

Certains documents administratifs doivent être précieusement gardés pendant plusieurs années, dont certains originaux. Les délais légaux de conservation diffèrent en fonction du type de document. En utilisant le service de numérisation de Zeendoc, vous préservez vos dossiers et vos informations. Ils sont sauvegardés indéfiniment sur les supports physiques de votre choix (disque amovible, clé USB).

For more security, you also have the possibility of saving your digital data on the cloud with our solution of document management (GED) Zeendoc. This portal is even more interesting because it allows you to consult your files at any time on computer, smartphone and tablet.

Optimization of your electronic archiving and easy information search

Digitization greatly facilitates theelectronic archiving of documents and digital data. In addition to digitizing your files in the form of a faithful copy, our team performs the indexing and OCR of all your files. OCR consists of performing an optical character recognition. During these post-processing steps, we scrupulously respect your filing system. The search for information is greatly facilitated, especially since you can make a request by code or keyword with the computer tool.

We commit ourselves to carry out an express treatment of your work after studying your project and your objectives. Forget the tedious search through a multitude of files. With our customized solutions, your employees save precious time that they can devote to their core business.

Improved online information sharing and collaboration

Distributing printed or written documents can be a real obstacle course. Between postal delays, the risk of misplacing documents and the need to travel to retrieve them, your customers and employees are well advised to go paperless. Once available in a digital format, a professional document can be transmitted easily and quickly by electronic means (e-mail, download link, shared folder). In addition, it can be kept until it is deleted. In this way, you optimize the sharing of information within the company.

After having digitized and classified your archives, Scan Center can also make your data available on an EDM tool. We recommend our digital archiving solution Zeendoc. Your information will be stored online in a secure manner. Your employees will be able to use and consult them at any time.

Confiez votre projet de numérisation de documents : les étapes

L'offre Zeendoc Num vous accompagne tout au long de votre projet de numérisation, de l'analyse de vos objectifs à la validation de l'échantillonnage. Lorsque vous faites appel à nos services, nous entamons un processus en plusieurs étapes :

Contact, analysis and elaboration of the specifications;
Removal of paper archives directly from the company;
Document scanning and indexing process ;
Provision of data on a digital medium;
Validation of the sampling and return of the originals.

Depuis près de 20 ans, Zeendoc fournit un service sur mesure aux entreprises. Au sein de notre atelier de 1 000 m² entièrement équipé en matériel de pointe, nous sommes capables de numériser tous types de documents, peu importe leur format, leur quantité et leur état. Nous nous engageons aussi à traiter vos travaux rapidement.

By taking this necessary step towards dematerialization, you optimize and simplify considerably the way you manage your archiving and your professional documents. You also save a lot of resources on a daily basis. So don't hesitate to call on our scanning service.