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Go digital with Zeendoc num.

Today, digital technology is essential for any business. Digitizing original documents is a real challenge, just like dematerialization. In addition to ensuring the preservation of archives and current files, it facilitates their organization and the sharing of information online. Discover how to improve your efficiency by using the digitization service offered by Scan Center!

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Digitizing paper documents

What are the benefits for a company?

With the advent of digital technology, companies are gradually moving away from paper and towards dematerialization. While new measures are being taken, they still face the challenge of managing archives. To secure your original documents, increase efficiency and free up physical storage space, digitization solutions such as Zeendoc Num are available!

Digitizing your document means creating a digital reproduction of the original medium. The tools used transform the analog signal of the document into a digital signal. The resulting computer file can then be read by a computer, tablet, or smartphone. This conversion system is particularly accurate and can be used for handwritten and typed texts as well as images, regardless of their dimensions. The data can then be transmitted electronically, facilitating information sharing.

What are the advantages of digitizing company documents with Zeendoc Num?

In a world where the digital culture is in full swing, digitization plays an active role in helping companies adapt, and meets a number of objectives. Choosing a solution like Zeendoc Num ensures a rapid transition, and is particularly beneficial in the long term. Here are some of the key benefits.

digital-document-storage

Reducing the storage and printing costs of your documents and archives

Paper archiving requires an enormous amount of resources: space to store documents, printing costs and flawless organization to keep track of them all. With a solution like Zeendoc Num, preserving your files has never been easier. After being digitized, they are available on a digital medium and no longer clutter up your premises. We provide a faithful copy and can handle all formats: A4, A3, large format, cadastral plans, technical plans, etc.

Choosing digitization also means contributing to the environment! Like dematerialization, you no longer need to print systematically. As a result, you not only save space, but also supplies (ink, white paper, archive boxes, printing equipment, etc.).

Securing digital files with an infinite retention period

 

Some administrative documents, including originals, must be carefully kept for several years. Legal retention periods vary according to the type of document. By using Zeendoc's digitization service, you preserve your files and information. They are saved indefinitely on the physical media of your choice (removable disk, USB key).

For added security, you can also back up your digital data to the cloud with our Zeendoc document management solution (DMS). This portal is all the more attractive because it allows you to consult your files at any time on your computer, smartphone, and tablet.

Optimizing your electronic archiving and facilitating information retrieval

Digitization greatly promotes electronic document archiving and digital data storage. In addition to digitizing your files as faithful copies, our team indexes and OCRs all your files. OCR involves performing optical character recognition. During these post-processing steps, we scrupulously respect your classification system. This greatly facilitates information retrieval, especially since you can make a request by code or keyword with the computer tool.

We are committed to processing your work quickly after studying your project and objectives. Forget the tedious search through a multitude of files. With our tailor-made solutions, your employees save valuable time that they can devote to their core business.

Improving information sharing and online collaboration

Distributing printed or written documents can sometimes be a real obstacle course. Between postal delays, the risk of losing documents, and the need to travel to retrieve them, your customers and employees have every interest in switching to dematerialization. Once available in a digital format, a professional document can be easily and quickly transmitted electronically (e-mail, download link, shared folder). In addition, it is retained until deleted. In this way, you optimize information sharing within the company.

After digitizing and classifying your archives, Scan Center can also make your data available on a DMS tool. We also recommend our Zeendoc digital archiving solution. Your information will be stored online securely. Your employees will be able to use and consult them at any time.

Entrust your document digitization project to us: the steps involved

digitization-project

Zeendoc Num supports you throughout your digitization project, from analyzing your objectives to validating the sample. When you call on our services, we begin a multi-step process:

  1. Contact, analysis, and development of the specifications;
  2. Collection of paper archives directly from the company;
  3. Digitization and indexing of documents;
  4. Provision of data on a digital medium;
  5. Sampling validation and return of originals.

For almost 20 years, Zeendoc has been providing tailor-made services to companies. In our 1,000 m² workshop, fully equipped with state-of-the-art equipment, we are able to digitize all types of documents, whatever their format, quantity or condition. We are also committed to processing your jobs quickly.

By taking this necessary step towards digitization, you optimize and significantly simplify the way you manage your archiving and professional documents. You also save many resources on a daily basis. So don't hesitate to use our digitization service.

Finally exploit your company information to the full!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

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