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Sign your documents electronically

Forget paper and manual tasks

Zeendoc allows you to send your documents by email and have them electronically signed by your customers from a computer, smartphone or tablet without any prior installation.

The electronic signature integrated into the Zeendoc EDM solution through a trusted third party has the same legal value as a handwritten signature.

Electronic Signature: How does it work?

Sending, signing, tracking and management

Sending

From Zeendoc, select the document, enter the signatories and choose the sending mode, either simultaneously to all recipients or sequentially. You determine the validity period of the document and send.

Signature

Each signatory receives the contract by email with a secure link. They then access the document and can start the electronic signature process with a simple click from any device connected to the internet. After reviewing the entire document and validating it, an authentication code is sent by SMS to their mobile phone to guarantee their identity and electronically sign the document.

Tracking and management

Online tracking of signature statuses (pending, signed, or refused) per recipient allows you to be informed in real time of the progress of the file. Once the contract is signed by all recipients, it is automatically archived in Zeendoc.

How does electronic signing work with Zeendoc?

In France, electronic and handwritten signatures have the same legal value. They guarantee the integrity of a document
and identify its author.

Electronic signatures with Zeendoc are simple, secure and legally recognized in Europe. Here are the 6 key steps:

1. Start from Zeendoc
Start the procedure directly in Zeendoc, from your document (estimate, contract, mandate, etc.).

➡️ No need to leave the platform: everything is done in just a few clicks.

2. Selection of signatories
You specify the persons concerned by the signature.

➡️ A single-use electronic certificate is generated for each signatory, guaranteeing the authenticity of their commitment.

3. Secure sending and authentication
Signatories receive a secure link by email or SMS, with a one-time password (OTP) to validate their identity.

➡️ This system complies with European safety requirements.

4. Recognized and certified signature
Signatories sign electronically from their computer or smartphone.

✔️ Signature recognized by Adobe®
✔️ Backed by a certificate visible on screen and on the printed PDF

5. Time-stamping and automatic archiving
Each signature is automatically time-stamped and the document is archived in Zeendoc with its proof of signature.

➡️ There's no need for any additional handling - everything is tracked.

6. European legal compliance
Zeendoc's electronic signature solution is based on a Qualified Trusted Service Provider (QTSP).

✔️ Registered in the official Trust List of the European Union
✔️ Signature legally valid throughout Europe

ZEENDOC electronic signature

Choosing the right signature level

eIDAS is the regulation on electronic identification and trust services for electronic transactions.

This regulation, implemented in 2016, classifies the security level of electronic signatures into 3 categories: Simple, Advanced, and Qualified.

For what type of unregulated documents?

  • Supplier contract ;
  • Lease agreement ;
  • Employment contract ;
  • Quote ;
  • Membership agreements ;
    • Supplemental health insurance contracts
    • Terms of Use/Terms and Conditions...
  • Attendance sheet
  • Condition report for a property upon entry and exit ;
  • ...

How the electronic signature enables you to

reduce costs?

The adoption of electronic signatures represents a significant opportunity for companies wishing to optimize costs while improving operational efficiency. Thanks to this technology, substantial savings can be made on several levels:

  • Eliminate paper-related costs: Electronic signatures eliminate the need to print documents, reducing expenditure on paper, ink and printing materials.

 

  • Lower postage costs: Documents no longer need to be sent by post, eliminating mailing costs and speeding up transmission times.

 

  • Lower storage costs: By dematerializing documents, it is no longer necessary to archive them physically, thus saving on storage space and archive management.

 

  • Time and productivity gains: Signature processes are accelerated, enabling contracts to be signed or documents approved in a matter of minutes, reducing the time and costs associated with delays.

 

  • Reduced risk of error and fraud: Electronic signatures enhance the security and traceability of transactions, reducing the risk of error, fraud and document loss, which translates into additional savings.

Electronic signature: what OTHER benefits?

Certification, digitization,
savings, simplification, ...

  • Reduced processing times: PDF documents are received and signed in minutes.
  • Travel savings.
  • Digitization: no need to print, manually sign, and return contracts by post.
  • Printing / postage savings.
  • Gain in time and productivity: elimination of manual tasks.
  • Security of exchanges: encrypted and secure access, authentication by SMS.
  • Tracking: visibility on the status of contracts, sending reminders.
  • Space saving: document storage in digital format.
  • Compliance: electronic signature in compliance with French and European legislation.
  • Respect for the environment: no use of paper is necessary.

FAQ : ELECTRONIC SIGNATURE

Finally exploit your company information to the full!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

Request a demo

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