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Sign your documents electronically

Forget about paper and manual tasks

Zeendoc allows you to send your documents by email and to have them signed electronically by your customers from a computer, a smartphone or a tablet without any prior installation.

The electronic signature integrated into the Zeendoc GED solution through a trusted third party has the same legal value as a handwritten signature.

Electronic Signature: How does it work?

Sending, signing, follow-up and management

The shipment

From Zeendoc, select the document, fill in the signatories and choose the sending mode, either simultaneously to all the recipients or in sequential mode. You determine the validity period of the document and send.

The signature

Each signatory receives the contract by email with a secure link, he then accesses the document and can start the electronic signature process with a simple click from any device connected to the internet. After viewing the entire document and validating it, an authentication code is sent by SMS to the signer's cell phone to guarantee his identity and electronically sign the document.

Monitoring and management

An online follow-up of the signature status (pending, signed or refused) by recipient allows you to be informed in real time of the progress of the file. Once the contract is signed by all the recipients, it is automatically archived in Zeendoc.

Comment fonctionne la signature électronique avec Zeendoc ?

En France, les signatures électroniques et manuscrites ont la même valeur juridique. Elles garantissent l'intégrité d'un document
et permettent aussi d'en identifier l'auteur.

La signature électronique avec Zeendoc est simple, sécurisée et légalement reconnue en Europe. Voici les 6 grandes étapes clés :

1. Départ depuis Zeendoc
Vous lancez la procédure directement dans Zeendoc, depuis votre document (devis, contrat, mandat...).

➡️ Pas besoin de sortir de la plateforme : tout se fait en quelques clics.

2. Sélection des signataires
Vous indiquez les personnes concernées par la signature.

➡️ Un certificat électronique à usage unique est généré pour chaque signataire, garantissant l’authenticité de leur engagement.

3. Envoi sécurisé et authentification
Les signataires reçoivent un lien sécurisé par email ou SMS, avec un mot de passe à usage unique (OTP) pour valider leur identité.

➡️ Ce système est conforme aux exigences de sécurité européennes.

4. Signature reconnue et certifiée
Le signataire appose sa signature électronique depuis son ordinateur ou son smartphone.

✔️ Signature reconnue par Adobe®
✔️ Appuyée par un certificat visible à l’écran et sur le PDF imprimé

5. Horodatage et archivage automatique
Chaque signature est horodatée automatiquement et le document est archivé dans Zeendoc avec sa preuve de signature.

➡️ Aucune manipulation supplémentaire n’est nécessaire, tout est tracé.

6. Conformité légale européenne
La solution de signature électronique de Zeendoc repose sur un Prestataire de Services de Confiance Qualifié (PSCE).

✔️ Inscrit dans la Trust List officielle de l’Union européenne
✔️ Signature juridiquement valable dans toute l’Europe

The ZEENDOC electronic signature

Choose the right signature level

eIDAS is the regulation on electronic identification and trust services for electronic transactions.

This regulation implemented in 2016 classifies the security level of electronic signatures into 3 categories: Simple, Advanced and Qualified.

For what type of unregulated documents?

  • Supplier contract;
  • Lease Agreement;
  • Employment Contract;
  • Quote;
  • Membership Contracts ;
    • Supplementary health insurance contracts
    • T&CS/AGCS...
  • Attendance sheet
  • Inventoryof fixtures on entering and leaving a dwelling;
  • ...

Comment la signature électronique permet de

réduire les coûts ?

The adoption of electronic signatures represents a significant opportunity for companies wishing to optimize costs while improving operational efficiency. Thanks to this technology, substantial savings can be made on several levels:

  • Eliminate paper-related costs: Electronic signatures eliminate the need to print documents, reducing expenditure on paper, ink and printing materials.

 

  • Lower postage costs: Documents no longer need to be sent by post, eliminating mailing costs and speeding up transmission times.

 

  • Lower storage costs: By dematerializing documents, it is no longer necessary to archive them physically, thus saving on storage space and archive management.

 

  • Time and productivity gains: Signature processes are accelerated, enabling contracts to be signed or documents approved in a matter of minutes, reducing the time and costs associated with delays.

 

  • Reduced risk of error and fraud: Electronic signatures enhance the security and traceability of transactions, reducing the risk of error, fraud and document loss, which translates into additional savings.

Electronic signature: what OTHER benefits?

Certification, dematerialization,
savings, simplification, ...

  • Reduce processing time: PDF documents are received and signed within minutes.
  • Economy of travel.
  • Dematerialization: no need to print, sign manually and send back contracts by post.
  • Save on printing / postage.
  • Save time and productivity: eliminate manual tasks.
  • Security of exchanges: encrypted and secure access, authentication by SMS.
  • Follow-up: visibility on the status of contracts, issue of reminders.
  • Spacesaving: preservation of the document in digital format.
  • Compliance: electronic signature in compliance with French and European legislation.
  • Environmentallyfriendly: no paper is required.

FAQ : ELECTRONIC SIGNATURE

Get the most out of your business information!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

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