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The construction industry

The building and civil engineering sector is faced with complex document management and strict regulatory requirements. With Zeendoc, you can optimize your document management, from worksites to invoicing, including contracts and plans.

Our secure, compliant solution enables you to centralize, archive and share all your information easily, while reducing costs and improving business efficiency. Find out how Zeendoc can transform your construction company's document management.

GED BTP : The Zeendoc solution

Sharing, dematerialization and administration

In the fields of construction and public works, companies are subject to strong constraints of deadlines, logistics and cost control. As soon as a project is planned, many people or trades must intervene and collaborate. Multiple documents must be produced, exchanged, validated and signed between companies, the project owner and the authorities.

Our GED Zeendoc for the construction industryis the guarantee

  • Share, validate or distribute any type of document from a site file, in order to facilitate collaboration between companies and the various external stakeholders
  • To dematerialize the exchanges for more reactivity (in particular for the follow-up of payments) and reliability
  • Manage internal or external human resources, temporary, stoppages, accidents...

EDM for the construction industry: It makes your organization efficient in all areas of your business

Improve your efficiency by simplifying sharing

At the creation of each site, a filing model is proposed. All paper or digital documents (technical study, planning, administrative documents, market...) including e-mails can be stored and shared via our secure EDM system.

Zeendoc helps you improve your efficiency and automate your repetitive tasks. Our solution simplifies the follow-up of your building sites and the invoicing processes by minimizing the manual tasks and by reducing the time of research of the archived documents.

  • Electronic document management: your technical and administrative documents, invoices, regulations and standards
  • Follow-up of document exchanges: between the project manager, the project owner and the subcontractors
  • Archiving in a single database of all documents (report, technical study, revision index ...) with automatic recognition and classification in the appropriate file
  • Centralization and association of all the documents of a case, a construction site and instantaneous sharing of information between the various sites
  • Unlimited users with rights management and traceability and tracking of changes on documents
  • Secure access to all your documents on your tablets or smartphones or from your mobile sites (work sites)
  • Automatic and dematerialized sending of invoices with the possibility of setting up a due date alert system
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Invoices from multiple construction suppliers captured, stored and sent for payment and accounting by EDM

Zeendoc manages the capture, processing, validation and accounting integration of your invoices.

Our solution is therefore a real performance tool for your construction company. The management of construction invoices by an EDM software implies multiple advantages in the short term:

  • Immediate visibility of your situation with regard to a supplier, a subcontractor, a site
  • The implementation of a validation and payment circuit
  • Invoice processing with automatic reading of relevant information and proposed accounting allocation according to your criteria
  • An integration of the entries in your accounting software
  • A solution for sharing and exchanging information internally or with your suppliers
  • Direct sending of invoices from your work sites with public authorities to Chorus Pro via a connector integrated into Zeendoc

Thanks to the dematerialization of invoices, Zeendoc allows you to :

 

  • Increase your bookkeeping productivity with automatic invoice recognition
  • Reduce your costs quickly thanks to an almost immediate implementation
  • Have a modern solution that helps boost your business
  • Refocus your resources on higher value-added missions and save precious time

EDM software and human resources management
in the building sector

  • The use of theย DMS softwareย Zeendocย saves your company's HR department a lot of time. Human Resources can easily :

    • Centralize, in complete security, your information to facilitate the management of your HR activity: documents relating to your employees (employment contract, pay slip, training plan, etc.) or to your internal organization (procedures, internal regulations, contact database, etc.)
    • Electronically sign employment contracts
    • Electronically distribute pay slips
    • Simplify the management of certain document processes: easily administer expense reports or leave requests and validate these documents in a timely manner
    • Set up alerts on residence permit deadlines, trial period, fixed-term contract
    • Facilitate the exchange of documents between you and your sedentary or geographically dispersed employees
    • All information centralized and organized in a single secure space
    • Increased productivity in information retrieval and reduced processing costs
    • Confidentiality and access rights management
    • Optimization of information flow
    • Permanent access to your documents anywhere and anytime, including in mobile situations

    The GED Zeendoc solution allows companies in the construction industry to facilitate and optimize the different services that make up the company. HR service, accounting service, management service, legal service and commercial service.

    From your offices and from your different sites, our Electronic Document Management software will accompany you on all the documentary aspects of your company by simplifying your life with a solution that will become the daily personal assistant of your employees.

Get the most out of your business information!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

Request a demo

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