the ged zeendoc application is the 100% French cloud solution that allows you to process all your company's data in a single, secure online database
Dematerialization is on the move in the world of work. Documentary processes are revolutionizing the administrative organization of companies. Having a mobile EDM application becomes essential for electronic document management. Fluidity, traceability, saving time and money, the dematerialization solutions bring multiple advantages to the collaborators in all mobility. With Zeendoc, you benefit from an expert EDM tool, including on smartphones and tablets. Here is how and why this software in SaaS mode constitutes an ideal partner of your company for the digital document management.
Electronic document management: objectives pursued in a company
For a few years now, regulations have been evolving in France with the authorization of digitized or digital documents as evidence. Digital documents have the same probative value as written documents. And it's not over yet: the mandatory electronic invoice is gradually being introduced in companies.
dematerialization in companies
The tax authorities have clarified the acceptable document formats for accounting. Thus, as of 2016, Article 1366 of the Civil Code explains the concept of evidentiary value of a supporting document. Any electronic medium can serve as evidence as much as a paper version if:
- The transmitter is correctly identified;
- The preservation of the document preserves its integrity.
In 2017, the General Tax Code clearly introduces the electronic invoice in its article 289. The obligation of this invoicing technique concerns since 2020 all companies working with the public sector. Soon, it will be suppliers and professional customers established in France in B to B who will have to carry out the implementation of the digital invoice for all transactions subject to VAT.
What are the features of a mobile EDM application for your business documents?
An EDM application provides concrete solutions and features for the dematerialization of documents. For example, the advent of the paperless world favors the processing of all incoming invoices by scanning. The electronic management of documents on cell phones is often ensured by a software in SaaS mode which carries out :
- Intelligent capture with OCR-like character recognition;
- Access to digital information and files for the full legal period;
- Automatic pre-accounting processing for interfacing with accounting software such as expense reports or invoice approval.
What are the advantages of the Zeendoc mobile application for document management?
The organizational evolution is already underway in many companies. Those who have not yet taken the plunge are well advised to deploy an EDM project before the arrival of electronic invoicing. With more than 20 years of experience, we bring through Zeendoc, an effective, scalable, available on mobile and proven solution. Here are the advantages of our EDM software for your company and its potential users.
Reduction of costs and time for processing/storing documents with EDM
L'mobile application GED Zeendoc saves you time and money. Organize the sharing of digital information stored in a unique place online and accessible on smartphone, tablet or computer. All authorized collaborators can search for an electronic document. They simply pass it to each other, or even annotate it. These are great productivity gains for EDM users! Finally, with the end of paper processing, you also reduce the cost of archiving but also the costs of sending, postage and other indirect costs such as loss or time related to handling paper.
Facilitating the search, access and traceability of digitized company data
Imagine the simplicity of searching for information managed by an EDM application. Thanks to the intelligent capture of information, their indexing by the software, you only need to enter search criteria in the tool. Compare this with the traditional paper method in an archive. It is sometimes complicated to find the right box, especially if it has disappeared. An electronic document management system like Zeendoc guarantees total traceability. Moreover, with this tool, you have a follow-up of the consultations and annotations of the archived digital information, in short a "kifekoi".
Streamlining the flow of documentary information in companies
Digitizing corporate documentation brings convenience to users. Employees on the move can access electronic content in the cloud, even from a smartphone. Depending on the workflow defined in the company, they can access a customer contract, approve an expense report, perform an electronic signature via SMS or authorize payment of an invoice. They gain in efficiency in all mobility The EDM software like Zeendoc contributes to the fluidity of administrative processes. They participate in the acceleration of document processing and therefore in the good realization of the business of a company.
Zeendoc's mobile EDM application: a totally French solution
The access to our mobile GED application is done on thesecured cloud (HTTPS). However, we guarantee you an exclusively French application. Whether it is the networks, servers or storage equipment, all the hosting is done in data centers located in France. With Iguane Solutions, our hosting provider, all your dematerialized data remains in France. In addition, the multi-site infrastructure secures the processes in case of failure of one of the data centers. The data is distributed in real time across the two physically distant data centers, which guarantees an efficient and accelerated recovery of services and your business.
Best EDM Solution of the Year 2022 for Small Businesses
100% French ged solution
RGPD compliant ged solution
100% secure ged solution
Data hosting in France, in several ISO 27001 certified datacenters
Entrepreneurial quality label in EDM
An application for the electronic management of your documents with a low carbon orientation
By choosing Zeendoc for the electronic management of your documents, you benefit from an environmentally friendly EDM application. Indeed, as a software publisher, we are committed to a green IT approach with our main data center. We aim to use 100% clean and renewable energy. In France, we reach with this technique the rate of 100% and have the certificate hydro origin FR.
Since 2020, Zeendoc has set up a low carbon program, ZeenPlanet. The objective of this approach is to allow VSEs, SMEs and local authorities not only to benefit from a low-carbon Electronic Document Management (EDM) solution but also to offset the emissions that the use of Zeendoc represents. Thus, in 2021, Zeendoc reduced its carbon impact by offsetting more than 594 tons of CO² equivalent. ZeenPlanet, by committing to the replanting of a sustainably managed forest in France alongside Ecotree, a process certified by Bureau Véritas
Zeendoc's MOBILE DMS SAVES YOU TIME IN ACCOUNTING
Zeendoc is also a tool for the dematerialization of accounting information that fits into the company's environment. The mobile EDM application is not an isolated system. Beyond the services of intelligent capture, indexing, classification, sharing and archiving of the documentation in the form of electronic files, Zeendoc brings other functionalities.
The mobile EDM application available on smartphones thus exchanges with the companies' accounting software. Our technology allows us to read information such as the supplier's details, dates, document reference and amount. The system proposes an accounting charge. You check and validate the contents on the mobile. It then generates the files to be exported to your accounting software on your computer.
The EDM tool available on smartphones thus exchanges with the companies' accounting software. Our technology allows us to read information such as the supplier's details, dates, document reference and amount. The system proposes an accounting charge. You check and validate the contents. It then generates the files to be exported to your accounting software.
Contact us. We will study together the way to deploy an EDM project very simply and quickly. Zeendoc adapts to your work processes for the well-being of your users and for the benefit of your company.
Get the most out of your business information!
Take advantage of Zeendoc, the EDM solution for VSEs/SMEs