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With Zeendoc, sharing company documents is child's play.

Facilitate collaboration and communication within your company with Zeendoc's document sharing function. A true collaborative EDM, share your documents with a single click. Whether you want to share a document with a colleague, customer or external partner, Zeendoc makes it easy. Simply select the document you want to share, set access rights and send the link. It's that easy!

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Several document sharing options

Zeendoc offers several sharing options to meet your specific needs:

  • Internal sharing: Share documents with collaborators within your company, by defining precise access rights (read-only, modify, comment, etc.).
  • External sharing: Share documents with customers, partners or other people outside your company.
  • Share via link: Create a unique link to share the document with anyone, even people who don't have a Zeendoc account.
  • Integration with other software: Share documents directly in your favorite communication and collaboration tools, such as Microsoft Office or your business software.

Of course, Zeendoc ensures total tracking and protection of your documents:

  • Guaranteed security and confidentiality: Zeendoc is committed to protecting your sensitive data. All shared documents are stored on secure, encrypted servers. You have permanent control over who has access to your documents, and can modify access rights at any time.
  • Tracking and tracing: Keep a complete record of your document sharing activity. Zeendoc lets you know who has consulted, downloaded or commented on your documents, giving you total visibility of collaboration around your files.

The benefits of document sharing with Zeendoc

Say goodbye to dusty archives and endless searches! Electronic document management (EDM) is revolutionizing the way companies manage their information, offering a complete solution for optimizing document processing, retrieval and security.

Improved collaboration

Facilitate teamwork by easily sharing documents with your colleagues.

Effective communication

Share critical information with internal and external stakeholders.

Save time and increase productivity

Eliminate tedious e-mail searches and multiple versions of documents.

Enhanced safety

Protect your sensitive data with robust security features.

Tracking and tracing

Track document sharing activity and ensure seamless collaboration.

Automation for smoother management

Zeendoc's Automated Direct Mail is the perfect ally for any organization looking to optimize the creation of high-volume documents. Thanks to a combination of automation, personalization and centralized management, this feature improves productivity, reduces errors and saves a considerable amount of time when sharing documents within an organization. Whether you represent a town hall, a company, a syndicate or an association, Zeendoc offers you high-performance tools to automate your document tasks and enable you to concentrate on what really matters: your business.

Don't let repetitive tasks hold you back. Opt for Zeendoc's automated direct mail and breathe new life into your document management today!

1. Considerable time savings

Instead of creating documents one by one, automated direct mail allows you to generate a large number of documents in just a few minutes. Whether sending invoices, notifications or invitations, this feature avoids time-consuming repetitive tasks, allowing companies to concentrate on more strategic tasks. This automation also reduces the risk of errors and ensures impressive speed of execution.

4. Reduce manual errors

By centralizing data management in an Excel file, Zeendoc considerably reduces the risk of human error. Information is extracted directly from the file and automatically inserted into documents, without the need for manual input. This process eliminates common errors such as typos or omissions, and guarantees data consistency across all generated documents.

2. Quick and easy customization

One of the main advantages of automated direct mail is its ability to personalize each document from a simple Excel file. Zeendoc automatically fills in personalized fields in the document with information specific to each recipient, such as names, addresses, invoice numbers and so on. This flexibility makes it possible to create customized communications, while maintaining a standardized document format.

3. Optimized organization

Managing generated documents doesn't stop with their creation. Zeendoc takes care of organizing and indexing documents according to predefined criteria. Each file can be automatically named and classified in the right folders, according to the user's needs. In this way, all information is centralized and easily accessible, considerably optimizing document search and processing time.

5. Enhanced safety

Zeendoc places particular emphasis on data security. The mailing process is completely secure, ensuring that recipients' sensitive information, such as addresses or financial details, is protected at every stage. This is a major advantage for companies and organizations handling personal or confidential data.

A collaborative EDM for exchanges

Transform your document management into an engine for collaboration and efficiency!

Collaborative EDM goes far beyond simple document sharing. It's a powerful tool that lets you centralize, organize, protect and leverage your digital information to boost your company's productivity.

Online document editing: Simultaneous collaboration on documents with other users, without having to download files.

Integration with Office 365: Use familiar tools like Word, Excel and PowerPoint to edit documents stored in the EDM...

Regulatory compliance: Compliance with legal and industry requirements for document management.

GED_collaborative

Accessibility from any device: View and edit documents from a computer, tablet or smartphone.

Secure sharing: Control access to documents and define permissions for each user.

Workflow automation: Create automated processes for recurring tasks, such as document approval.

Advanced search functions: Quick document search by name, keyword, metadata, etc.

Zeendoc connected to Chorus Pro

Chorus Pro is an electronic invoicing system for state services, communities, and businesses since 2017.

Electronic invoicing is mandatory for all public entities, and in particular for all local authorities. All invoices issued by their suppliers have been dematerialized since 2020. With automated access to the chorus proportal, local authorities and other public bodies can work efficiently to meet the various obligations associated with public procurement.

Send your electronic invoices directly from Zeendoc to Chorus Pro

With the Zeendoc solution, manage invoice digitization and sending automation from a single interface. In just a few clicks, you can instantly send all your invoices to the chorus pro portal.

 

  • Automatic reading and classification of documents in PDF format
  • Management of access and invoice sending rights
  • Ability to send related documents as attachments
  • Traceability of upload proof
  • Improved processing and payment times for supplier invoices
  • Invoices transmitted electronically to the government
  • Archiving: invoices stored in a durable and secure manner
  • Reduced carbon footprint

Follow the processing of your invoice directly from Zeendoc

Track the processing of your invoice/credit note directly from the Zeendoc solution, without having to log in to your Chorus Pro account.

The status of your invoice will be automatically updated in Zeendoc as soon as its current status in Chorus Pro is modified.

Finally exploit your company information to the full!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

Request a demo

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