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Procure to Pay

Control your supply chain and boost your performance with a high-performance, paperless Procure to Pay (P2P) solution.

In today's fast-changing economic environment, companies face major challenges in optimizing their purchasing processes and controlling costs. Traditional, manual Procure to Pay (P2P) management is often inefficient, costly and a source of risk.

Procure to Pay with Zeendoc: A complete solution for optimized purchasing management

Zeendoc offers a complete, dematerialized Procure to Pay (P2P) solution that automates and optimizes the entire supply chain, from purchase requisition to supplier payment. Our P2P solution solution is based on several key pillars:

  • Process dematerialization: No more paper documents! Zeendoc automatically digitizes and captures the information contained in your purchase requisitions, purchase orders, invoices and other documents linked to the purchasing process. OCR (Optical Character Recognition) technology extracts key data from these documents and integrates them directly into your management system.
  • Automated workflows and online approvals: Simplify and accelerate the approval process by defining automated workflows with clear validation rules. Purchase requisitions and invoices can be approved online by the right people, in real time and from anywhere.
  • Management of contracts and framework agreements: Centralize and efficiently manage your contracts and framework agreements to optimize your negotiations with suppliers and reduce your purchasing costs. Zeendoc enables you to track the expiry dates, general conditions and specific clauses of each contract.
  • Tracking and reporting: Gain complete visibility of your P2P processes with customizable dashboards and reports. Track key performance indicators (KPIs) such as order processing time, error rate and spend by category, and identify areas for improvement to optimize your purchasing processes.
  • Compliance and security: Easily comply with current regulations and protect your sensitive data with robust security measures. Zeendoc guarantees compliance with standards for electronic invoicing, document retention and personal data protection.

In short, Zeendoc's Procure to Pay solution enables you to transform your purchasing processes into a performance driver for your company.ย 

 

THE ADVANTAGES of procure to pay with zeendoc

Zeendoc offers a complete, paperless Procure to Pay solution that automates and optimizes the entire supply chain, from purchase requisition to supplier payment.

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      Time-saving and efficient

      Requisition forms simplify the requisition process by providing a clear and consistent structure. This saves users time by avoiding the need to create a document from scratch every time.

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      Traceability and tracking

      Purchase requisition forms keep a record of all purchase requests made, the receipt of the associated purchase orders sent to suppliers, and the consistency of the invoice received. This facilitates the monitoring and analysis of expenses, and enables better cost management.

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      Error reduction

      Pre-prepared requisition forms usually include all the fields needed to collect the relevant information. This helps to avoid input errors and minimize risks during requisition processing.

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      Customization

      Requisition forms can be tailored to the specific needs of each company. They can include custom fields or selection options to meet the particular requirements of each project department.

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      Consistency, conformity and control

      By using standardized requisition forms, companies can ensure compliance in their purchasing process. This ensures compliance with internal policies and procedures, as well as legal and regulatory obligations. The requisition is validated before the expenditure is committed.

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      Integration with existing systems

      Requisition forms can be integrated into existing purchasing management systems, facilitating requisition processing and validation, as well as automatic report generation.

      The challenges of traditional Procure to Pay

      Manual management of the P2P process can lead to a number of challenges for companies:

      • Lack of visibility and control: Difficulty in tracking purchasing progress in real time, identifying bottlenecks and making informed decisions.
      • Slow, inefficient processes: repetitive manual tasks and inefficient workflows considerably slow down the processing of purchase requisitions and invoices, increasing payment times and negatively impacting supplier relations.
      • Errors and disputes: Error-prone manual data entry, increasing the risk of disputes with suppliers and generating additional costs for conflict resolution.
      • Lack of compliance: Difficulty in complying with current regulations and internal purchasing procedures, exposing the company to financial penalties and legal risks.
      • High costs: Manual processes costly in terms of human resources, hardware and software, reducing the company's profit margin.

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