Simplify the follow-up and management of your suppliers
Zeendoc provides you with instant visibility of your situation with regard to a supplier, improves the processing of invoices, and allows you to better share and exchange information internally and with suppliers.
Capture of your supplier documents
It all starts when you receive a document from your supplier, either in paper format by post, or in electronic format by e-mail or downloadable from a supplier's platform.
upload offers a wide range of fast solutions, adapted to all types of media.
Factur-X: The new European standard for electronic invoicing
Factur-X is the French name for the new German-French hybrid e-invoicing standard, which is currently available free of charge in version 1.0. The current and complete version of Factur-X in France is the EN 16931 version. It is equivalent to the ZUGFeRD 2.1 specifications and includes the requirements of CIUS X Invoice 1.2 compatible with the German authorities and Chorus Pro in France.
France, in association with Germany, has developed the hybrid format ZUGFeRD 2.1 / Factur-X to make electronic data exchange accessible to all companies, regardless of their size or potential resources. This standard combines the two most widely used invoice formats: XML & PDF/3. By providing a detailed view of the information and the structured form of the invoice format, Factur-X creates added value for suppliers and billing parties. The National Forum for Electronic Billing and Procurement (FNFE-MPE) is continuously working to improve and maintain this billing standard.
Secure backup, automatic reading and filing
Backup and security for your documents: At upload in Zeendoc, each document is time-stamped, encrypted and archived to guarantee its authenticity and integrity. It is duplicated in PDF/A format, so whatever actions a user performs on the copy of the document, the original stored within Zeendoc will not be impacted.
Automatic reading and filing: The relevant information (supplier, dates, amounts, reference...) is read automatically and the document is filed according to the supplier or the different criteria you have determined.
Validation circuit: You can comment, set up a circulation or validation process for supplier documents by the people concerned, create reminder or payment alerts. You keep control of your documents by managing the access rights and roles of your employees (consultation, downloading, validation, deletion, etc.). A complete history per document allows you to consult the actions performed on the document.
Richness and reliability
Thanks to its unique system of digitization, classification and research, Zeendoc allows instant access to information, whether it is a series of electronic invoices over a given period or a complete history.
Linking documents in a single file
The Zeendoc EDM solution analyzes documents, recognizes common data to create folders that group together all the information relating to a supplier that you can find with a simple click.
Accelerated management
The circulation of quotes, purchase orders and invoices allows you to clearly identify the role of the different collaborators and to set up an efficient validation circuit. From control to payment, through validation and assured traceability.
History / Supplier follow-up
In a few clicks, you have instant visibility of your situation with your supplier.
Your exchanges and processing times with them improve thanks to the automated processing of your invoices. You reduce the risk of errors or omissions.
Excel export and chart production
The intelligent reading system allows you to easily extract the classification data or the properties of your documents to use them in a summary table: evolution of expenses, monthly reporting... You choose the information and trigger the creation of your dashboard in a few clicks. Moreover, the Zeendoc tool allows you to display your different data in the form of graphs.
Gateway and export of accounting entries to your software
No more double entry, an automatic imputation is proposed according to your chart of accounts, then the entries are exported to your accounting software, in the adapted format.
Before importing the file, Zeendoc automatically proposes to :
The Zeendoc EDM solution is compatible with 98% of the accounting software on the market (non-exhaustive list).
Procure-to-Pay
Also known as Purchase to Pay, this refers to a company's activity flow extending from the purchase requisition to payment of the associated supplier invoice.
Zeendoc manages the main phases of dematerialization and automation of the purchasing process.
Purchase requisition form and creation of a purchase order
Zeendoc simplifies your purchase requisition process by integrating a fully customizable form with your logo, stamp or CGA. You can pre-register several invoicing and delivery sites, the person or persons responsible for validation, as well as your various suppliers.Â
Once the requisition has been completed, the validator is alerted on his dashboard of a requisition to be validated. Once the requisition has been validated, it is automatically transformed into a purchase order.Â
You can then instantly send your purchase order to your suppliers directly from Zeendoc, and monitor receipt and reading.Â
Linking documents
Zeendoc analyzes and recognizes common document data to create a file that groups all the information relating to an invoice (quotation, order form, delivery note, etc.).
Compare footer amounts between linked documents
Zeendoc makes it easy to check and validate invoices, identifying in just a few clicks whether the amounts between an order and the linked invoice match.
SEPA file generation
Once invoices have been validated, Zeendoc generates a file in SEPA format for import into your payment software, or into your bank's website, to trigger transfers to your suppliers.
The advantages of dematerializing invoices
Thanks to a unique system of capture, classification and research, dematerialization offers many benefits in the treatment of supplier documents. There are many advantages to using an EDM for the management of your invoices, below,
7 examples of benefits for companies:
The processing of supplier documents is improved through our supplier invoice dematerialization software.
FAQ : SUPPLIER FILE DEMATERIALIZATION
Get the most out of your business information!
Take advantage of Zeendoc, the EDM solution for VSEs/SMEs