Découvrez votre nouveau tableau de bord Zeendoc !

Directly from Zeendoc, you can manage the distribution and archiving of electronic payslips

Electronic payslips are increasingly used by companies of all sizes to send their employees' salary information in a dematerialized way. There are many advantages to using electronic payslips rather than paper versions. They are convenient for employees, who can access their payslips anywhere, anytime, simply by logging into their online account. Electronic payslips are also more secure, as they can be password-protected and cannot be easily lost or stolen like paper versions.

By using electronic payslips, companies can also save time and money by automating certain tasks related to payroll management, such as payroll calculation and updating employee records.

Payslip dematerialization is fully automated.

Switching to dematerialization allows you, in just a few clicks, to optimize the traceability and confidentiality of your documents and eliminate tasks with no added value.

Benefits for everyone

Company

  • Reduction of printing, postage and storage costs
  • Reduction of the ecological footprint by eliminating paper and transport
  • Having a modern EDMS solution that helps project a dynamic image of your company, in line with new behaviors related to digital technologies.
  • Refocusing the company on activities with higher added value.

 

Human Resources Department

  • A solution compliant with the El Khomri law (50-year archiving of payslips in a digital safe, electronic signature, time stamping).
  • Elimination of time-consuming tasks: productivity gains through optimized processing, automated distribution, and simplified archiving.
  • Traceability and security of exchanges.
  • Simplified search and permanent access to employee files in a single, secure space.

 

Collaborators

  • Secure access to digital pay slips at any time, from a PC connected to the Internet or a tablet/smartphone
  • Personal and secure Zeendoc space to find all documents (employment contract, payslips, internal regulations, etc.) made available by their company.
  • Confidentiality of exchanges and security against document loss or access by an unauthorized third party.
  • Payslip archiving in a personal digital safe
  • An original electronic document, indisputable and enforceable against any organization (pension funds, banking and financial institutions, etc.).

Compliance with Labor Law.

Guarantees the integrity, availability, confidentiality, and accessibility of data.

  • The payslip is automatically uploaded to the employee's personal secure safe, accessible 24/7, with an Electronic Archiving System with probative value (Caisse des Dépôts) for a minimum guaranteed period of 50 years, even in the event of departure from the company.
  • In accordance with article L3243-2 of the French Labour Code, payslips given to employees electronically will be electronically signed beforehand (electronic certificate) in order to guarantee their integrity: you have an electronic copy allowing you in particular to assert your rights in the long term.

It is under these conditions that the electronic payslip acquires its legal value, equivalent to that of its paper predecessor.

Legal Reminder: The Electronic Payslip

The decree n°2016-1762, which came into effect on January 1, 2017, governs the dematerialization of payslips and their accessibility.

The employer must respect the following conditions:

  • Duty to inform – The employer must inform its employees of the upcoming changes at least 1 month before the effective implementation. The latter are free to express their right of opposition if they wish to keep a paper payslip.
  • Right of opposition – Employees have the right to refuse an electronic payslip, before or after its implementation. The change must be taken into account by Human Resources within a maximum of 3 months.
  • Readable format and long-term archiving – The payslips are issued in a readable and durable format (PDF), electronically signed to guarantee their integrity and kept for 50 years or until the employee is 75 years old. »

Digitalization process for pay slips

Provision of an electronic safe for secure access to digital pay slips with comprehensive management of various elements (withholding tax, employee contributions, social security, and other mandatory information).

FAQ : ELECTRONIC PAY SLIP (BSE)

Finally exploit your company information to the full!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

Request a demo

Pin It on Pinterest